Commerce Night Finance/Internal Associate

Commerce Night’s Finance/Internal Associate will support the VP Finance/Internal in the planning of internal team engagement initiatives, conducting progress interviews, and processing reimbursements.

Time Commitment First semester: 2-4 hours/week

Second semester (prior to Commerce Night): 4-6 hours/week

Term of Employment October 2026 - March 2027

Main Responsibilities Assist Commerce Night’s VP Finance & Internal with the following:

Serve as the primary point of contact between the CUS Finance Commission and the Service as well as any finance related inquiries from the Service’s team

Manage, file, and submit reimbursements for budgeted expenses to the CUS Finance Commission

Work closely with the respective Financial Analyst to ensure CUS Financial Policy compliance as well as understanding the granular details of reimbursements, contracts, and invoices

Track actual expenditures and communicate budgetary concerns as they arise

Coordinate administrative processes, including securing room and equipment bookings, managing team logs, and facilitating 1:1 check-ins

Manage internal communications with the team, plan team socials and meetings, and send out meeting agendas.

Coordinate with Marketing and Logistics to update the team's internal calendar

Associates are also expected to:

Attend all Commerce Night GMs and department meetings

Respond to all Slack communications within 24 hours

Take ownership of assigned tasks and meet set internal deadlines

Provide ideas and support for the overall vision and planning of the Commerce Night gala

Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team

Participate in Commerce Night boothing activities to promote awards

Qualifications Strong communication skills

Intrinsically-motivated

Highly detail-oriented & organized

Time management & reliability

Basic financial literacy

Team player mindset

Discretion & integrity regarding sensitive financial and internal information

Problem-solving skills & proactivity to address them quickly

Anticipated Learning Outcomes Hands-on experience with receipt recording, expense tracking, and reimbursement processes

Gain practical experience in financial budgeting for large-scale event execution

Build essential communication, internal management, and HR skills within a prominent CUS service team

Improve communication, problem-solving, and time-management skills when navigating tight event deadlines

Submit the following information on Lever:    A one-page resume outlining your most relevant experiences A cover letter describing: Why do you want to be involved in the CUS Commerce Night? Why do you think you would be an excellent candidate  for the position? What new element would you bring to Commerce Night, and how would you make it happen? Applications are due September 23 at 11:59 PM. Save your resume with the naming convention "FirstNameLastName_FinanceInternalAssociate”. Please contact the Chairs, Annabelle Young & Lily Wang, at annabelleyoungubc@gmail.com and lily.wang@cus.ca,  if you have any additional questions or concerns.