Editorial and Publications Project Manager (m/f/d)

About

The Cardiovascular and Interventional Radiological Society of Europe (CIRSE) is a non-profit, educational and scientific association aiming to improve patient care through the support of teaching, science, research and clinical practice in the field of cardiovascular and interventional radiology. A key part of this mission is the development of Standard of Practice (SOP) documents which are designed to provide a practical guidance for physicians in their daily medical practice.

We are now looking for a new team member to join our Editorial Office team, which oversees the production of CIRSE’s SOP documents and manages CIRSE’s scientific journals: CVIR, CVIR Endovascular and CVIR Oncology. As an Editorial and Publications Project Manager, you play a central administrative role in the creation and publication of these highly regarded documents written by leading experts in the field.

This position is ideal for a highly organized project manager who can effectively manage the development of SOP documents from initial concept through to publication. The successful candidate will be self-motivated, an excellent communicator, and capable of working independently while coordinating multiple stakeholders across different institutions and countries.

If you have an interest in scientific publishing, enjoy collaborating with international experts, and are motivated by the opportunity to contribute to meaningful work with global impact, we would love to hear from you.

Editorial and Publications Project Manager

1010 Vienna | full time | immediate start

Main tasks and responsibilities

Coordinate the development, review, and publication of CIRSE SOP documents

Manage the full document lifecycle, from topic proposal and author recruitment to final publication and promotion

Monitor project timelines and milestones to ensure timely production of all documents

Act as liaison for the Standards of Practice Committee; coordinate communication between committee members, authors, reviewers, editors and external stakeholders

Organise in-person and online meetings; including coordinating invitations, compiling agendas, providing presentations, taking minutes, and follow up on action points

Draft correspondence, presentations, content for newsletters

Review documents for completeness, consistency, accuracy, and adherence to the committee’s mandate

Prepare progress reports, presentations and updates for the committee Chairperson and CIRSE’s leadership

Work in the manuscript submission and peer-review system

Manage website content and coordinate promotional activities

Key requirements

Essential qualifications, skills and experience

An academic degree or at least two years of work experience in a similar role

Experience in coordinating projects involving subject matter experts

Excellent written and verbal communication skills in English, with native or near-native proficiency

Proficiency in MS Office tools (Word, PowerPoint, Excel, Outlook)

Strong organisational, analytical, time management and problem-solving skills

Ability to organise and moderate in-person and online meetings

Ability to facilitate efficient communication between different stakeholders

Excellent editing, proofreading, and quality control skills

Ability to manage multiple projects simultaneously and prioritize competing deadlines

Desirable qualifications

An understanding of peer review, editorial, and publication processes

Experience working with committees, working groups, or professional medical societies

Advanced written and spoken German or additional languages

Knowledge of manuscript submission systems, such as Editorial Manager

What we offer

Friendly atmosphere in an international and highly motivated team

Diverse tasks and innovative work environment

Training opportunities and team-building events

Travel opportunities (2-3 times a year)

Centrally located office in Vienna city centre

The minimum starting salary is € 2,800 gross, whereas an overpayment is possible based on the qualification and experience of the candidate.

How to apply

Please submit your application documents to career@cirse.org . The application must contain:

Cover letter in English, addressing your interest in the position and suitability (max. 1 page)

CV and photo (max. 2 pages)

We look forward to your application!