Congress & Travel Team Member

About

The Cardiovascular and Interventional Radiological Society of Europe (CIRSE) is a non-profit making, educational and scientific association aiming to improve patient care through the support of teaching, science, research and clinical practice in the field of cardiovascular and interventional radiology. Based in Vienna, the society represents 9,600 members and organises the largest annual IR congress in the world. Our main mission is to provide education and training to our members to support research, to enhance patient care and to constantly improve the medical discipline of interventional radiology.

We are looking for a new team member to join our Congress and Event Management Department, an essential part of our organisation with a wide range of responsibilities. These include organising large educational scientific events with thousands of delegates as well as more exclusive meetings with just a handful of participants. If you are passionate about communicating with people from all over the world, have a hands-on mentality, and are eager to learn more about congress and event management, this role is perfect for you. In this position, you will assist in the effective organisation and management of various association activities, such as congresses, courses, and meetings, working closely with the team.

Congress & Travel Team Member

1010 Vienna | full time | immediate start

Main tasks and responsibilities

Assisting with the planning and execution of projects, including congresses, courses, and meetings.

Assisting in coordinating and supporting all stakeholders to ensure project timelines are met while fostering collaborative relationships.

Organisation and management of flight and hotel bookings

Handling of Visa application processes

Booking of transfers and shuttle services

Administration and assistance of internal and external meetings

Correspondence with meeting participants

Traveling to and supporting on-site event delivery and execution

Assisting with the supervision and coordination of event setups.

Supporting department heads and team members with other projects

Key requirements

Essential qualifications, skills and experience

Motivation and enthusiasm to work as part of an ambitious team, as well as having the drive and self-sufficiency to work independently

Fluent written and spoken English (C1 level) and German (minimum B2 level)

Proficiency in MS Office tools (Word, PowerPoint, Excel, Outlook)

Customer focus, accuracy, stress resistance

Organisational, analytical, good time management and problem-solving skills

Desirable qualifications, skills and experience

Relevant educational background (Tourism college, university degree, etc)

Experience in hospitality and/or customer service/relationship management

Previous experience with hotel and flight booking systems

Previous experience with event management software, in particular EventsAIR

Proficiency in additional language(s)

What we offer

Friendly atmosphere in an international and highly-motivated team

Diverse range of tasks and innovative work environment

Travel opportunities

Team-building events

Beautiful office space in Vienna downtown

The minimum starting salary is € 2,500 gross, with the option to negotiate based on the qualification and experience of the candidate.

How to apply

Please submit your application documents to career@cirse.org .

The application must contain:

Letter addressing your interest in the position and suitability (max. 1 page)

CV and photo (max. 2 pages)