office manager

_The purpose of the Office Manager position is to oversee all office functions and responsibilities, supervise administrative staff, maintain payroll hours, and work closely with Human Resources on company-wide policies and regulations._

*Essential Functions and Responsibilities:*

• Supervise all office administrative personnel
• Oversee and maintain accounts receivables for the company. Includes making calls, sending correspondence, updating the ATB (Aged Trial Balance), and communicating with the sales department about past due accounts, refunds and credits.

• Responsible for updating the billing system including new and existing client information, accounts, and contracts.
• Oversee and maintain accounts payable for the company. Includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment

• Act as a liaison for corporate Human Resources. Includes assisting in the hiring and affirmative action process, maintaining employee information, assisting employees with benefit question, worker?s compensation, and assisting with any other human resource requirements as needed.
• Provide administrative assistance to all employees, as needed, such as assisting the sales department prepare contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.

• Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit department, Accounts Payable, Accounts Receivable, etc.) as needed.
• Run errands as needed. For example, going to the post office for stamps, sending certified mail, making deposits, etc.

• Work within set budgets and timelines ensuring CapX parameters are followed
• Complete annual company audits and internal customer audits.

• Will most likely share or oversee the following administrative duties: answering phones, typing correspondence, inputting and researching data, inputting and ordering production, taking and uploading photos, charting responsibilities (digital and/or static structures), and managing social media content
• May support Operations with administrative duties such as: handle Operations Manager?s and GM?s expense reports upon request, misc. truck mileage reporting, etc.

• Complete any special requests/projects from General Manager, Sales Manager, or Operations Manager

*Knowledge, Skill, and Ability Requirements*

• Ability to mentor and train administrative personnel
• Must possess effective supervisory skills such as: excellent communication, listening, problem-solving, and a proactive approach to potential issues

• Requires an excellent command of the English language, both written and verbal
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.

• Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Strong work ethic ? someone who takes great pride in professionalism, responsibility, and is proactive

• Must be able to work independently and as a team member
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Ability to use fax machine, copiers, scanners and binding machines
• Requires the ability to handle different challenges each day and adequately prioritize those demands

*Education and Experience Requirements*

• High School Diploma or Equivalent
• A college degree in Business, Business Administration, or related field is preferred.

• Or equivalent combination of education and experience
• Previous experience in a supervisory capacity

*Physical Demands and Work Environment*

• The primary work environment for this position is an office.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, and depth perception), and talking.

• Nights spent away from home