HR & Admin Officer

Responsibilities:

Recruitment and Selection:

Coordinate end-to-end recruitment and selection processes. Draft and publish job advertisements. Screen applications and shortlist candidates. Schedule interviews and coordinate candidate assessments. Conduct reference and background checks. Prepare employment offers and onboarding documentation. Maintain recruitment records and reports.

Employee Onboarding and Confirmation:

Facilitate employee onboarding and orientation programmes. Ensure completion of employment documentation. Monitor probation periods and coordinate confirmation processes. Maintain employee personnel files and records.

Performance Management:

Coordinate performance appraisal exercises. Track performance review schedules and compliance. Support managers in implementing performance improvement plans. Compile performance management reports.

Learning and Development:

Identify training needs through consultation with department heads. Coordinate internal and external training programmes. Maintain employee training records. Evaluate training effectiveness and prepare reports.

Employee Relations:

Serve as the first point of contact for employee HR-related inquiries. Assist in resolving employee grievances and disciplinary matters. Support investigations into employee misconduct where required. Promote employee engagement and workplace harmony.

HR Policy and Compliance:

Ensure compliance with the Employee Handbook and HR policies. Support periodic review and update of HR policies and procedures. Monitor compliance with labour laws and regulatory requirements. Assist with HR audits and regulatory examinations.

HR Records and Reporting:

Maintain accurate employee records and HR databases. Generate monthly HR metrics and management reports. Track employee turnover, absenteeism, leave utilization, and headcount. Ensure confidentiality of employee information.

Compensation and Benefits Administration:

Assist in payroll preparation and validation. Administer employee benefits and welfare programmes. Maintain records relating to salaries, allowances, and statutory deductions. Support annual salary review exercises.

Leave Administration:

Process employee leave applications. Maintain leave schedules and leave balances. Monitor employee leave utilization and compliance. Prepare leave reports for management.

Office Administration:

Manage day-to-day office administrative activities. Ensure adequate office supplies and equipment are available. Coordinate maintenance of office facilities and assets. Supervise office support staff and service providers.

Facilities and Asset Management:

Maintain the bank's asset register. Monitor asset allocation and movement. Coordinate repairs and maintenance of office equipment and facilities. Ensure proper utilization and safeguarding of bank assets.

Documentation and Records Management:

Maintain administrative records and filing systems. Ensure proper archiving of documents. Support document control and retrieval processes.

Health, Safety and Security:

Assist in implementing workplace health and safety standards. Coordinate emergency preparedness activities. Report and document workplace incidents. Ensure compliance with security procedures.

Event and Meeting Coordination:

Coordinate staff meetings, training sessions, and corporate events. Prepare logistics and administrative arrangements. Maintain records of meetings where required. Support recruitment, onboarding, employee relations, and performance management activities.

Requirements:

HND in Human Resources, Business Administration, Industrial Relations, or a related field. Minimum of 3–5 years' relevant experience in human resources and administration. Associate or professional membership of CIPM, SHRM, HRCI, or other recognised HR professional bodies is an advantage Sound knowledge of Nigerian labour laws and HR best practices. Excellent communication, organisational, and interpersonal skills.

General Requirements:

Strong integrity, professionalism, and commitment to excellence. Excellent written and verbal communication skills. Ability to work effectively in a fast-paced environment. Proficiency in Microsoft Office applications. Banking or microfinance experience will be an added advantage.

Remuneration: NGN 3.6 Million – 4.5 Million Per Annum