Operations Executive (Civil Engineer Support)

Job Purpose To support the planning, maintenance, upgrading, and operational readiness of the healthcare facility's infrastructure and building systems, ensuring a safe, compliant, and conducive environment for patients, visitors, and staff.

Responsibilities

1. Facilities Maintenance and Operations

· Assist in the day-to-day management of building and infrastructure maintenance works. · Conduct condition assessments of buildings, roads, drainage systems, and other infrastructure assets. · Investigate building defects, water seepage, structural concerns, and infrastructure failures. · Provide technical recommendations for repairs, upgrades, and replacement programmes.

1. Project Management

· Assist in the planning, coordination, and execution of infrastructure, renovation, upgrading, and asset enhancement projects within the healthcare facility. · Support the development of project scopes, technical requirements and specifications, cost estimates, and project schedules. · Participate in feasibility studies, site assessments, and technical evaluations for proposed projects. · Coordinate project implementation activities to ensure completion within approved budget, timeline, and quality requirements. · Track project milestones and prepare progress reports for management.

1. Contractor, Vendor, and Consultant Management

· Manage consultants, contractors, and service providers throughout the project lifecycle. · Conduct regular project meetings and site inspections. · Monitor contractor performance, quality of work, and compliance with project requirements. · Resolve project issues, disputes, and technical challenges in a timely manner. · Ensure proper testing, commissioning, and handover of completed projects.

1. Asset & Infrastructure Management

· Maintain records of building assets, infrastructure systems, and maintenance history. · Assist in technical condition assessments and lifecycle planning of infrastructure assets. · Support inventory management of maintenance materials and equipment. · Update asset databases and maintenance management systems.

1. Regulatory Compliance & Safety

· Assist in ensuring compliance with relevant building regulations, fire safety requirements, and healthcare facility standards. · Participate in workplace safety inspections and risk assessments. · Support audits, inspections, and accreditation exercises.

1. Emergency Response Support

· Participate in facility emergency preparedness and business continuity activities. · Assist in technical support and coordinating infrastructure-related emergency repairs and recovery works. · Technical support for incident investigations involving building or infrastructure defects.

1. Administration

· Generate monthly reports on maintenance activities and project status. · Any ad-hoc duties assigned

Requirements · Degree in Civil, Mechanical, Electrical Engineering or relevant FM discipline. · Fire Safety Manager, Safety Manager or Project Manager Certification or Greenmark Manager will be an added advantage. · Proficiency in AutoCAD and Microsoft Office is required. Experience in MS Project, BIM (Revit/Navisworks), and facilities management systems (e.g. Maximo or equivalent) will be advantageous. · Fresh Degree holder in Civil Engineering / minimum 8 years of experience for diploma holders. · Possess strong analytical and organisational skills with the ability to work independently and willing to go the extra mile to reach challenging goals within very tight timelines. · Possess good interpersonal skills. · Good communication skills in both verbal and written. · Ability to work collaboratively in a matrix team. · Proficiency in MS Office (Excel and Powerpoint) is a must. · Ability to work under pressure in a complex environment