Office Manager / Executive Assistant

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of integrity, quality, objectivity, fun, personal reward, and inclusive diversity—are why our people love working at A&M.

The Team

A&M's Tax practice operates without audit conflicts, enabling us to act as true trusted advisors. We offer meaningful development opportunities, a collaborative environment, and a merit-based approach to recognition and reward.

The Role

We are seeking a highly organised, operations-minded Executive Assistant to support the Managing Directors. This role is central to ensuring the smooth running of day-to-day operations, optimising workflows, and enabling senior leaders to focus on strategic priorities.

The ideal candidate is calm under pressure, detail-driven, solutions-focused, and confident working with senior stakeholders. You will proactively anticipate needs, streamline processes, and maintain operational discipline across the team.

Key Responsibilities

Executive operations support: end-to-end diary management, ensuring time is optimised and priorities are aligned

Meeting & logistics coordination: scheduling, preparing agendas, managing room/VC bookings, and ensuring operational readiness

Travel operations: coordinating complex travel (flights, hotels, visas, trains, cars) and ensuring cost-effective, seamless itineraries

Financial administration: processing expenses, submitting invoices, and liaising with finance and billing teams

CRM & data accuracy: maintaining Salesforce activity, ensuring data integrity and supporting pipeline visibility

Document production: preparing, formatting, and quality-checking documents (Word, Excel, PowerPoint)

Event & venue coordination: booking venues, managing logistics, and supporting internal and client events

Onboarding operations: coordinating onboarding for new joiners and ensuring operational readiness

Team operations management: maintaining holiday records, providing EA holiday cover, and ensuring continuity of support

Meeting governance: attending meetings, taking minutes, tracking actions, and ensuring follow-through

Internal communications: supporting newsletters and team updates

General operations & admin: managing day-to-day administrative tasks and operational workflows

Qualifications & Experience

Proven experience as an Executive Assistant, ideally within professional services or a fast-paced operational environment

Strong organisational and time-management skills with exceptional attention to detail

Ability to manage multiple priorities and maintain operational discipline

Strong communication and stakeholder-management skills

Proactive, adaptable, and solutions-focused approach

High level of discretion and professionalism

Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Experience with CRM or ERP systems is advantageous

Fluent in Arabic and English; additional languages are a plus

Your Journey at A&M

We prioritise an employee experience that supports both professional and personal growth. Through continuous learning and on-the-job development, you will have opportunities to build skills, enhance operational capability, and advance your career. Our people consistently highlight our entrepreneurial culture, collaborative environment, and strong growth opportunities as key reasons they enjoy working at A&M.