Administrative Secretary

AQGT is looking for a highly organized and proactive Administrative Secretary to support the day-to-day operations of our office. The ideal candidate should possess excellent administrative, communication, and coordination skills and be capable of handling multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Manage day-to-day office administration and operations.
• Handle incoming calls, emails, and correspondence professionally.
• Schedule meetings, appointments, and maintain management calendars.
• Maintain company records, files, and documentation.
• Prepare letters, reports, quotations, and other business documents.
• Track employee attendance and leave records.
• Handle petty cash and maintain accurate expense records.
• Update stock inventory records on a weekly basis.
• Process and monitor customer orders and internal requests.
• Coordinate with suppliers, vendors, and service providers.
• Manage courier services, shipments, and deliveries.
• Follow up on pending tasks and ensure timely completion.
• Assist management with administrative and operational support.
• Handle and track tasks assigned by Mr. Murtaza and Mr. Hussain.
• Maintain confidentiality of company information and records.
• Support HR and Accounts departments with administrative requirements.
• Ensure proper filing and organization of contracts, invoices, and company documents.
• Bachelor's Degree or equivalent qualification.
• Minimum 2 years of experience in an administrative or secretary role.
• Excellent verbal and written communication skills in English.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with administrative reporting and record management.
• Professional appearance and conduct.
• Ability to work independently and take ownership of tasks.

Preferred Qualifications

• Previous experience in UAE.
• Knowledge of inventory management and basic accounting processes.
• Familiarity with ERP or office management software.

What We Offer

• Competitive salary package.
• Professional growth opportunities.
• Supportive and dynamic work environment.
• Opportunity to grow with a fast-expanding company.