Personal Assistant

Key Responsibilities Recruitment & Hiring Support:  Post and manage job listings on hiring portals, screen applicants, conduct phone screenings with potential candidates, and arrange interview schedules.

Client Coordination & Scheduling:  Liaise directly with clients to schedule viewings or appointments, manage daily calendar bookings, and send timely follow-ups and reminders.

Administrative Support:  Prepare, organize, and archive documentation, presentations, client folders, and transaction records.

Communication Management:  Handle inbound phone calls, WhatsApp messages, and emails; address client and vendor queries promptly.

Data Entry & Tracking:  Maintain updated client databases, transaction logs, and candidate pipelines via Google Sheets/CRM.

Ad-Hoc Operational Tasks:  Assist with basic day-to-day administrative errands and ad-hoc operational tasks.

Requirements Eligibility:  Singaporeans or Singapore Permanent Residents (PR) only.

Language Proficiency:  Strong written and spoken English, and effectively bilingual/fluent in spoken Mandarin to communicate smoothly with Chinese-speaking clients.

Interpersonal Skills:  Confident telephone etiquette with good communication skills for phone screenings and client liaisons.

Tech & Organization:  Highly organized, proactive, and proficient with Google Workspace (Docs, Sheets, Calendar), job portals, and WhatsApp Business.

Experience:  Prior administrative, HR/recruitment support, or real estate coordination experience is an added advantage.