Event Coordinator

• To constantly communicate, liaise and feedback directly with client and/or sales person for details and updates on accommodations, set up, food & beverage, signage, concerns, issues or any other critical information necessary for internal preparation before event days.
• To maintaining a good working relationship with clients
• To conduct planning meetings and ensure all parties understand the information, details and set up requirements
• Do final checks before the arrival of clients- contractors for set up and preparations, during set up and at the day of the event (e.g. tables, technology) to ensure everything meets requirements of client
• Monitor and oversee events from preparation and set-up through teardown to ensure adherence to planned set up, compliance with regulations, resolution of issues, and overall satisfaction of guests and clients
• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff and clients
• Anticipating and planning for different scenarios
• Issuing invoices and collecting payments in a timely manner as stated in the Confirmation Letter
• Perform post-event tasks promptly such as generating relevant reports and closing the project file
• Ensure all data entries into the Operating System Software is timely, correct and accurate
• To assist other events personel during large events and functions

Qualifications: Education Qualification & Work Experience Computer literate Proficient in MS Office Fluent in reading, writing, and speaking English Bachelor- s degree in hospitality management is preferred Experience in Hospitality industry is preferred