PERSONAL ASSISTANT (PA)

Job Description

• Assist the superior in managing schedules, appointments, meetings, and daily activities.
• Arrange and remind the superior of meetings and appointments.
• Prepare documents, reports, presentations, and other administrative requirements.
• Arrange business trips, tickets, accommodation, and itineraries when required.
• Manage communication and correspondence as directed by the superior.
• Follow up on tasks assigned by the superior to relevant internal or external parties.
• Coordinate communication between the superior and internal departments or external parties.
• Prepare meeting minutes and monitor follow-up actions.
• Maintain the confidentiality of company documents and information.
• Assist with administrative and operational tasks related to the superior's needs.
• Prepare activity or work reports on a regular basis.
• Perform other duties assigned by the superior according to company needs.

Requirements

• Minimum Diploma (D3) or Bachelor's Degree (S1) in any major.
• Proficient in English and Mandarin (Mandatory).
• Experience as a Personal Assistant, Secretary, or similar position is an advantage.
• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
• Strong administrative and documentation skills.
• Ability to manage schedules and prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Detail-oriented, organized, disciplined, responsive, and responsible.
• Ability to maintain confidentiality of company information.
• Ability to multitask and work under deadlines.
• Strong coordination and problem-solving skills.
• Professional appearance and positive attitude.
• Willing to work flexibly according to job requirements

Skills: Scheduling, Google Sheets, Administration, Communication Skills, Microsoft 365, Secretarial Skills, Google Docs, Microsoft Outlook, Organizational Skills, Microsoft Office