Project Officer for Health Organisation

The Project Officer provides operational, and administrative support to the CEO and cross‑functional committees. The role ensures efficient coordination of the Quality Committee, the Sustainability Committee, and key corporate initiatives.

Client Details

The organisation provides continuing education and advances knowledge, leads the way in medical safety and more sustainable healthcare systems.

Description

1. Committee Coordination and Activities (Quality & Sustainability Committee)

• Coordinate Committees' activities on efficient and effective implementation of assigned projects as per workplans, budgets, timeline and contractual obligations;
• Prepare meetings, budgets, agendas, minutes, reports, follow‑up actions, and documentation.
• Track committee‑related projects, ensuring clear timelines and deliverables, and measure results.
• Facilitate communication between committee chairs, the CEO, and relevant departments.
• Organise, implement, and support key projects and the dissemination of committee outputs.
• Dealing with vacancies, membership updates and Conflicts of Interests declarations within the committees listed above

1. Corporate Project Leadership

• Identify and monitor opportunities for the organisation to participate in or collaborate on EU‑funded projects (e.g., Horizon Europe, EU4Health) and, when required, draft selected sections of grant applications.
• Lead and coordinate cross‑departmental corporate projects with clear planning, accountability, risk tracking, and progress reporting.
• Support governance‑related initiatives, documentation, and internal process improvements.
• Ensure alignment, timely reporting, and structured communication across teams.

1. Policy & Advocacy

• Monitor developments in the EU health, research, digital, and sustainability policy landscape and summarise implications for the organisation.
• Support the organisation's EU advocacy strategy, including drafting briefs, consultation responses, and mapping of key partners and counterparts.
• Coordinate with the CEO and committees to develop policy positions and recommendations.

• Education/Skills: Preferably Master's‑level education (e.g., political science, public health, or related). Experience with an EU scientific society is highly desirable.

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• Fluent in English; additional languages are an asset.
• Excellent written and verbal communication
• Strong understanding of the EU policy landscape, preferably in health, research, or sustainability.
• Project management and organisational skills.
• Analytical and writing skills for policy summarization and strategic documentation..
• Ability to work with multiple partners and collaborators and to foster cooperation.
• Presentation and reporting skills.
• Proficiency in Microsoft Office (advanced level) and willingness to learn internal tools.