Management Assistant (FR/NL/EN) - Law firm

Our Client is seeking a highly organised and proactive Management Assistant to provide comprehensive administrative and organisational support to a team of legal professionals within a prestigious international law firm in Brussels. This role is ideal for a service-minded professional with excellent communication skills in French, Dutch and English, who thrives in a fast-paced environment and enjoys working with a diverse range of stakeholders.

Client Details

Our client is a renowned and well-established international law firm with a strong reputation for excellence and professionalism. Located in the heart of Brussels and easily accessible by public transportation, the firm advises a diverse portfolio of local and international clients on complex legal matters. The firm offers a collaborative, multicultural environment where high standards, discretion, and professional development are highly valued.

Description

• Providing high-level administrative support to a team of lawyers and partners.
• Managing complex calendars, scheduling meetings, and coordinating appointments across multiple time zones.
• Organising business trips, including travel arrangements, accommodation bookings, and itinerary preparation.
• Preparing, formatting, proofreading, and finalising legal documents, presentations, and correspondence.
• Handling incoming and outgoing communications professionally.
• Coordinating internal and external meetings, including the preparation of agendas and meeting materials.
• Managing client files and ensuring that documentation is accurately maintained and filed.
• Assisting with billing processes, expense reports, and other administrative follow-up tasks.
• Supporting the organisation of client events, seminars, and other firm initiatives.
• Acting as a reliable liaison between lawyers, clients, and various internal departments.
• Has previous experience as a Management Assistant, Executive Assistant, Legal Secretary, or in a similar administrative support role, ideally within a law firm or professional services environment.
• Is fluent in French, Dutch, and English, with excellent written and verbal communication skills in all three languages.
• Demonstrates outstanding organisational and multitasking abilities, with the capacity to manage competing priorities and meet tight deadlines.
• Exercises a high level of discretion and professionalism when handling confidential information.
• Is proactive, resourceful, and capable of working autonomously while remaining a strong team player.
• Has excellent interpersonal skills and a genuine client-service mindset.
• Is highly proficient in Microsoft Office applications, particularly Outlook, Word, PowerPoint, and Excel.
• Pays close attention to detail and consistently delivers work of the highest standard.