Legal Secretary/Paralegal - Construction Defect

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact. We are seeking a highly organized and detail-oriented Hybrid Paralegal/Legal Secretary to support a busy Insurance Defense practice focused primarily on Construction Defect litigation. This newly created position will provide both paralegal and legal secretarial support to a growing team of attorneys handling a high-volume caseload. The role is approximately 50% paralegal and 50% legal secretary responsibilities, with the opportunity to evolve into a dedicated paralegal position as the practice continues to expand.

Responsibilities Draft discovery responses, including preparing objections and coordinating substantive responses with attorneys and clients

Review case files proactively to identify documents and information needed to support litigation strategy and expert review

Coordinate collection, organization, and production of project documentation, including construction records, contracts, correspondence, photographs, and other relevant materials

Prepare document productions and manage large volumes of electronically stored information

Organize and prepare materials for expert witnesses, ensuring complete and accurate documentation is provided for review

Create and maintain case management templates, discovery shells, and litigation support materials

Assist attorneys with pleadings, motions, discovery, and trial preparation

Maintain and update case files within iManage and other firm systems

Communicate with clients, experts, insurance carriers, and opposing counsel regarding case-related matters

Manage attorney calendars, including court deadlines, hearings, depositions, mediations, and other litigation-related events

Coordinate scheduling and correspondence for assigned attorneys

Draft, revise, proofread, and file legal documents

Prepare and process court filings in state and federal courts

Monitor litigation deadlines and ensure compliance with court rules and scheduling orders

Handle client communications and routine case correspondence

Maintain electronic and physical case files

Provide overflow legal secretarial support to the litigation team as needed

Experience Minimum 3 years previous experience working as a Paralegal/Legal Secretary on construction defect cases is highly preferred

Excellent organizational skills with the ability to manage competing priorities in a fast-paced environment

Strong understanding of civil litigation procedures, discovery processes, and court rules

Ability to work independently while collaborating effectively with attorneys, clients, experts, and support staff

Proficiency with iManage or comparable document management systems preferred

Experience preparing discovery responses and coordinating document productions

Strong writing and research skills

Ability to work under pressure and meet deadlines

Proficiency in using legal research tools, such as LexisNexis and Westlaw

Proficiency in using Microsoft Office and other relevant software

Have a masterful understanding of the litigation flow, as well as demonstrate the appropriate urgency and initiative in performing tasks that advance the cases toward resolution

Previous experience billing time and comfortable with billing 50-70 hours/month

Technology Mayer LLP has implemented the following technology platforms:

Westlaw

Harvey AI

Coyote

PointOne

iManage

Benefits Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm

10 company holidays + 4 early release days

16 PTO days

Hybrid schedule (3 days/week in office, 2 days/week at home)

401k + firm match based on previous year revenue. Historically we have matched 25% up to 6% of the employee contribution

Discretionary year end bonus

Employee referral bonus ($2000 - $4000)

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