Administrative Assistant (Construction / QS Department)

Your tasks

Key responsibilities include

• Quotation Preparation: Assist the QS in preparing quotations and maintaining quotation records.
• Contract Filing: Organise and maintain project contracts, purchase orders, quotations, and other related documents.
• Material Sample Submission: Coordinate the preparation, labelling, documentation, and submission of material samples to clients and contractors.
• Material Ordering: Prepare and place material orders with suppliers, and follow up on order status and delivery schedules.
• Document Control: Maintain proper filing of project documents, drawings, correspondence, and submission records.
• Supplier Coordination: Liaise with suppliers and internal staff regarding quotations, material orders, deliveries, and documentation.
• General Administration: Provide administrative and clerical support to the QS and project team as required.

Requirements

We are looking for a responsible, organised, and detail-oriented Administrative Assistant to support our Quantity Surveyor (QS) in daily administrative and project coordination tasks.