Records Management Officer - IPOA

About the company

The Independent Policing Oversight Authority (IPOA) is established pursuant to the Independent Policing Oversight Authority Act Cap. 86 Laws of Kenya. Its main function is to provide for civilian oversight over the work of the Police. The Authority wishes to recruit results-oriented Kenyan citizens with drive, vision and creativity to fill the following vacant positions: - Job Title: Records Management Officer II Ref: IPOA/HR/23/2026 Grade: IPOA 9 1 Position Consolidated Salary: 90,000 – 130,000 Directorate: Human Resource & administration Department: Records and Information Management Location / Work Station: Headquarters Reporting Relationships: Reports to Senior Records Management Officer II Job Purpose: This cadre is responsible for maintaining records in the Authority. Key Responsibilities / Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: i. Implementing policies, strategies, guidelines, plans, standards and procedures that impact on records management while ensuring compliance to applicable laws and regulations; ii. Updating records in the Authority; iii. Implementing electronic records management system in collaboration with ICT department; iv. Maintaining file movement records; v. Participating in sensitization of staff on records management; vi. Implement disaster preparedness, Management & Recovery program; vii. Collecting and collating data for developing reports in records management division; and viii. Implementing risk mitigation measures. Knowledge, Experience and Qualifications Required For appointment to this grade, an officer must have the following Qualifications: i. Bachelor’s Degree in any of the following disciplines: - Information Science; Records Management, Library Science, Archives and Records Management or equivalent qualification from a recognized institution; and ii. Proficiency in computer applications. How to Apply: Interested applicants who meet the stated requirements are invited to submit their applications through the Authority’s CAREERS PORTAL, applications should be submitted no later than Tuesday, 10th November, 2026. Director/Chief Executive Officer, Independent Policing Oversight Authority, 1st Ngong Avenue, ACK Garden Annex, 2nd Floor, P.O Box 23035 – 00100, Nairobi. Email: recruitment1023@ipoa.go.ke Please note that upon receiving an offer of employment, the successful candidate will be required to comply with the provisions of Chapter Six of the Constitution of Kenya, 2010. This includes submitting valid copies of the following documents:

Requirements

• A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);
• A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);
• A valid Clearance Certificate from the Higher Education Loans Board (HELB);
• A valid Clearance Certificate from an approved Credit Reference Bureau (CRB) (Must provide certificate or report);
• A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)

Other

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, color, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status. Canvassing will lead to automatic disqualification. IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview). Only shortlisted candidates will be contacted. Data Protection: The Independent Policing Oversight Authority (IPOA) is committed to safeguarding your personal data in accordance with the Data Protection Act. Any personal data provided will be processed in line with our Privacy Policy.