Reception & Administrative Coordinator

Graviton Research Capital is a cutting-edge high-frequency trading firm that leverages technology, quantitative research and algorithms to trade in global markets. Our team consists of world-class technologists, researchers and traders who collaborate to push the boundaries of automated trading.

Role Overview

We are looking for a proactive and detail-oriented Reception & Administrative Coordinator responsible for smooth front desk operations, office administration, vendor coordination, and maintaining a professional office environment.

Key Responsibilities

Manage front desk, handle all visitor and call enquiries professionally

Maintain reception, meeting rooms, and common areas

Coordinate office supplies, pantry, and inventory with zero disruption

Liaise with vendors (cleaning, maintenance, IT, security)

Maintain accurate digital and physical filing systems

Support meetings and internal events (logistics, AV setup)

Key Skills

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Strong communication and professional telephone etiquette

Familiar with office equipment and meeting room AV

Organised, detail-oriented, and service-focused

Experience

2–5 years in Office Administration / Front Desk / Facilities

Target Background

Corporate offices, consulting firms, fintech, investment firms, IT services, co-working spaces