Wholesale Customer Service Representative

DNAMBrands is a family-owned and operated owns and licenses a portfolio of globally recognized fashion and lifestyle brands, including Von Dutch, Ed Hardy, Valentino Orlandi, Allbirds, Badgley Mischka, and more. We are seeking a highly organized, detail-oriented, and customer-focused Wholesale Customer Service Representative to support our growing portfolio of fashion and lifestyle brands. In this role, you will serve as a key point of contact for wholesale customers accounts, supporting the order lifecycle from order entry through fulfillment and delivery. You will work closely with the Sales, Warehouse, Production, Inventory, Routing, and Accounting teams to provide accurate order updates, resolve customer concerns, and ensure wholesale orders are processed efficiently and in accordance with customer requirements. The ideal candidate has experience supporting wholesale or B2B customers within the apparel, fashion, accessories, or consumer goods industry and is comfortable working in a fast-paced, high-volume environment.

Responsibilities Serve as a primary point of contact for wholesale customers and retail accounts via phone and email

Process and maintain wholesale customer orders accurately and efficiently

Review purchase orders and ensure customer, pricing, product, and shipping information is accurate

Provide customers with order status updates, estimated ship dates, tracking information, and product availability

Monitor open orders, backorders, and shipment timelines and proactively communicate delays or changes to customers

Resolve customer concerns related to orders, shortages, shipping discrepancies, returns, credits, cancellations, and exchanges

Coordinate with Sales, Warehouse, Inventory, Production, and Routing teams to support accurate and on-time order fulfillment

Maintain accurate customer records, order details, and account information within company systems

Process returns, RMAs, credits, and customer claims in accordance with company policies

Assist customers with product information, pricing, inventory availability, and order-related questions

Support major retail and wholesale accounts while adhering to customer routing guides, compliance requirements, and shipping standards

Research and resolve order discrepancies, shortages, overages, and shipping issues

Communicate professionally with freight carriers and internal shipping teams when necessary

Partner with Accounting to assist with credit-related questions and customer account discrepancies

Support seasonal order entry, high-volume shipping periods, and peak business needs

Build and maintain positive relationships with customers by providing responsive and professional service

Perform additional customer service and administrative duties as assigned

Qualifications High school diploma or equivalent; Associate or Bachelor's degree preferred

2+ years of customer service experience, preferably in the apparel, fashion, or consumer goods industry

Experience with ERP systems (such as Apparel Magic, Full Circle, NetSuite, SAP, or Microsoft Dynamics) is a plus

Proficiency in Microsoft Office, especially Excel and Outlook

Strong organizational and time-management skills with the ability to manage multiple customer accounts and priorities

Ability to identify and resolve order issues proactively

Comfortable working cross-functionally with Sales, Warehouse, Inventory, Shipping, and Accounting teams

Ability to thrive in a fast-paced, growing, and deadline-driven environment