administrative assistant

Your tasks

Job Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is vital in supporting daily office operations, ensuring efficient communication, and maintaining accurate records. The ideal candidate will possess strong computer skills, excellent organizational abilities, and a professional demeanor to handle various administrative tasks in a fast-paced environment. Experience with office management, customer service, and relevant software tools is highly desirable to ensure smooth workflow and exceptional support to staff and clients.

Duties

• Manage permits. Applying for them, keeping on top of them . Pulling registrations for warranty.
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks as needed
• Maintain organized filing systems both electronically and physically, ensuring easy retrieval of documents
• Handle scheduling, appointment setting, and calendar management for staff and clients
• Assist with bookkeeping tasks such as invoicing, billing, and basic financial record keeping
• Provide customer support through effective phone etiquette and prompt responses to inquiries
• Support medical or dental office functions if applicable, including patient check-in, appointment coordination, and insurance documentation
• Proofread correspondence, reports, and other documents for accuracy and clarity
• Perform clerical duties such as photocopying, faxing, mailing, and supply inventory management
• Support team with special projects or administrative tasks as assigned

Requirements

Experience

• Previous office experience preferred, especially in administrative or clerical roles
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience using QuickBooks or similar bookkeeping software is a plus
• Strong computer skills with the ability to learn new software quickly
• Proven organizational skills with attention to detail in data entry and document management
• Excellent customer service skills with professional phone etiquette
• Prior experience in medical or dental offices is advantageous but not required
• Ability to handle multi-line phone systems efficiently and maintain professionalism at all times
• Demonstrated ability to proofread documents accurately and manage multiple priorities simultaneously

What we offer

Pay: $19.76-$21.08 per hour

• Dental care
• Extended health care
• RRSP match
• Vision care

Other

Expected hours: 40.0 per week

Work Location: In person