production coordinator

About Us

Founded in Montréal in 2005, XM Wholesale / XM Design is a product development and wholesale company working with leading retailers across Canada.

Our team develops and sources a wide variety of consumer products, with a growing focus on personal care, beauty, and cosmetic products.

We work closely with our manufacturing partners from initial product development and sampling through packaging, production, quality control, and final delivery.

We are currently looking for a detail-oriented, organized, and proactive Junior Production Coordinator to join our team in Laval and support our growing Personal Care & Beauty division.

The ideal candidate has a genuine interest in thebeauty and personal care industry, understands cosmetic and personal care products, and keeps up with current and emerging trends.

This is an excellent opportunity for someone looking to build a career in beauty, cosmetics, product development, production, importing, or retail product development.

Key Responsibilities

Working closely with our Production and Product Development teams, you will assist with the development and production of personal care and beauty products from initial concept through final production.

Responsibilities include:

• Communicating daily with manufacturers in China regarding product development, orders, samples, and production status
• Assisting with the development of personal care, beauty, and cosmetic products
• Researching and staying informed about current and emerging beauty, cosmetic, personal care, packaging, and retail trends
• Creating and managing orders in our internal production system, PLG (training provided)
• Sending purchase orders to factories and following up on production progress
• Reviewing product samples for appearance, packaging, quality, fragrance, texture, colour, and overall presentation, as applicable
• Reviewing, organizing, and preparing product samples for internal and customer meetings
• Assisting with the preparation of product presentations for our Sales team
• Completing customer quotation sheets and product information
• Reviewing packaging artwork, price tickets, labels, ingredient information, warnings, directions, and product content for accuracy
• Assisting with the collection and organization of product specifications, testing reports, and other required product documentation
• Conducting quality-control inspections on TOP, advertising, and E-commerce samples before they are submitted to customers
• Maintaining and updating the Production Log on a weekly basis
• Preparing and shipping sample packages using DHL, UPS, FedEx, and Purolator
• Tracking incoming and outgoing samples and parcels
• Assisting with company social media content for Instagram, Facebook, and TikTok
• Working closely with the Production, Product Development, and Sales teams on ongoing projects
• Minimum 1?2 years of relevant work experience in production coordination, product development, cosmetics, beauty, personal care, wholesale, importing, retail, or a related field
• Knowledge and a good understanding of cosmetics, beauty, and personal care products
• Genuine interest in the beauty and cosmetics industry
• Awareness of current beauty and personal care trends, including new products, ingredients, packaging, colours, fragrances, and emerging trends
• Good eye for product presentation, packaging, colour, and overall aesthetics
• Strong organizational skills and excellent attention to detail
• Proactive, resourceful, and willing to learn
• Comfortable managing multiple projects and deadlines simultaneously
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