Work Order Administrator

Job Summary The Work Order Administrator will monitor work orders for accuracy and efficiency of hours, identify parts issues and expedite corrective action as needed. As jobs progress toward completion, the Work Order Administrator will complete work orders for review by the Job Manager(s). In addition, the Work Order Administrator handles all warranty claims and accounts related to jobs assigned.

Duties & Responsibilities Review the work orders to ensure accurate billing and warranty information

Prepare discrepancy lists to be sent out for customer approval

Monitor work orders and customer approval sheets for accurate information

Ensure all work order items are posted to correct general ledger accounts

Ensure key performance indicators are captured/reported (efficiency, cost profit, EBR, warranty)

Proof work orders to ensure all information is accurate (flat rate, pricing, etc.)

Close work orders in a timely manner after completion

Create work orders from customer quotations

Ensure accuracy of warranty billing information on work orders

Filing and handling of warranty claims and parts for jobs and accounts assigned

Prepare warranty statement of account adjustments for approval from management

Issue proforma invoices as required

Process credit card payments and credits as necessary

Perform other duties as assigned

Qualifications & Job Requirements Minimum two (2) years’ experience in corporate aviation

Minimum two (2) years’ experience in an administrative role

Strong proficiency with Microsoft Office Suite including Word and Excel

Education:

Bachelor’s Degree preferred

Other Prerequisites Pass pre-employment drug screen and background check

Ability to obtain Airport Issued security badge

Work Environment & Physical Requirements Work is performed in an aircraft hangar environment with moderate noise level. The employee is frequently subject to inside environmental conditions, which provide protection from weather conditions but not necessarily from temperature changes. Ability to lift and carry up to 50 pounds. Must be able to wear a respirator or air hood, and work in a confined environment.

Available Benefits Medical, dental, vision

Short term & Long term Disability - paid 100% by Company

Life & Accidental Death and Dismemberment - paid 100% by Company

Paid vacation, holidays, sick leave, jury duty, bereavement

Health Savings Account or Health Reimbursement Account (employer contributions tied to participation in wellness program)

401K & Roth 401k with employer match

Flexible Spending programs

Western Aircraft Inc. has a Drug Free Workplace Policy which includes applicants passing pre-employment testing in accordance with 14 CFR 120. Applicants testing positive for the presence of prohibited drugs are ineligible for employment. DOT applicants who become employees of Western Aircraft Inc. will also be subject to random, reasonable cause, reasonable suspicion, and post-accident testing. Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.