Executive Assistant

Responsibilities:

Manage and maintain calendars Schedule meetings across multiple time zones Book restaurants, hotels, flights and travel itineraries Coordinate appointments and reservations Send professional emails on behalf of the Medical Director Follow up with contacts after networking events Research conferences, organisations and potential business opportunities Maintain CRM and contact databases Organise documents, spreadsheets and project trackers Prepare meeting agendas and reminders Liaise with external suppliers and service providers Assist with LinkedIn outreach and relationship management Handle miscellaneous administrative and personal tasks as required Proactively identify ways to improve the organisation's efficiency

Requirements:

Has excellent written and spoken English Exceptionally organised Has outstanding attention to detail Is proactive and takes initiative Can work independently with minimal supervision Is comfortable learning new software Has strong internet connectivity and a reliable computer Can maintain strict confidentiality Is professional and personable Can prioritise multiple tasks simultaneously

Preferred Qualifications:

Previous experience supporting executives or founders Experience with Google Workspace Microsoft Office proficiency Familiarity with LinkedIn Experience using CRMs Experience coordinating travel