Accounts Assistant

1. Accounts Payable (AP)

• Perform 3-way matching of Purchase Orders (PO), Goods Received Notes (GRN), and Supplier Invoices.
• Enter supplier invoices, debit notes, and credit notes into the accounting system with correct GL account coding and tax treatment.
• Verify supplier bank account details and ensure proper internal authorisation approvals before payment processing.
• Perform supplier statement reconciliation and resolve discrepancies.
• Process payments to suppliers.
• Assist in creating and maintaining vendor data in the ERP system.

2. Accounts Receivable (AR)

• Monitor customer balances and follow up on overdue payments.
• Sending customer statements.
• Assist in creating and maintaining customer data in the ERP system.

3. General Accounting & Administrative Support

• Perform daily accounting data entry into the accounting system.
• Process employee expense claims and petty cash disbursements.
• Maintain fixed asset register and supporting documentation.
• Maintain proper filing of finance documents.
• Ensure compliance with company policies and accounting procedures.
• Support in annual audits by retrieving requested supporting schedules and documentation.
• Perform other ad-hoc duties as assigned.

Requirements:

• Diploma / LCCI or equivalent qualification in Accounting or Finance.
• 1-2 years of relevant experience.
• Proficient in Microsoft Excel (VLOOKUP, Pivot Table preferred).
• Meticulous, organised, and able to meet deadlines.
• Good communication and teamwork skills.