External Operations Coordinator

We are looking for a highly organized and proactive External Operations Coordinator to oversee the company’s key external operations. This role is responsible for coordinating with suppliers, manufacturers, government authorities, and external partners to ensure smooth business operations, regulatory compliance, and project execution. Key Responsibilities External Operations Coordinate and communicate with overseas suppliers and manufacturers

Manage import, customs clearance, and product registration processes

Monitor production schedules, delivery timelines, and quality-related issues

Manage company licenses, product registrations, visas, and work permits

Maintain and organize key corporate documents, contracts, and government-issued records

Liaise with government authorities and external agencies to ensure smooth administrative processes

Manage relationships with external partners, including accounting, legal, packaging, and event service providers

Coordinate key projects and monitor progress to ensure timely completion

Finance Monitor and manage company expenses and operational costs

Review financial data and support reporting processes

Monitor inventory value and related operational expenses

Support monthly financial closing and reconciliation activities

About the Role This position serves as a key link between the company and its external stakeholders, including suppliers, manufacturers, government authorities, and professional service providers. The successful candidate will play an important role in ensuring efficient, compliant, and well-coordinated business operations.

Experience in operations, supply chain, import/export, finance, administration, or a related field

Strong organizational and project management skills

Excellent communication and stakeholder management abilities

Detail-oriented, responsible, and able to work independently

Good English communication skills

Preferred Qualifications: Experience with import/export, customs clearance, product registration, or licensing processes

Experience in retail, beauty, FMCG, or manufacturing industries

Experience working with government authorities and external agencies

Experience using ERP or inventory management systems