Administrative and Events Assistant

For an international and multicultural organisation based in Brussels, we are looking for an Administrative & Events Assistant to join their team.

In this role, you will be responsible for a variety of administrative and organisational tasks, while also supporting the organisation of events and activities.

Your responsibilities as Administrative and Events Assistant :

• Managing the general mailbox and forwarding requests to the relevant person
• Managing and organising documents through SharePoint, Teams and physical archives
• Providing administrative support to the team and ongoing projects
• Maintaining the annual calendar and keeping track of activities
• Supporting the preparation of subsidy applications
• Following up on memberships, sponsors and partners in collaboration with the accounting team
• Supporting the organisation of events: contacting venues, caterers and suppliers, requesting quotations and coordinating practical details
• Preparing meetings and ensuring everything is organised and running smoothly

Your profile as Administrative and Events Assistant :

• Has a first experience in administration, or is a recent graduate looking to develop their experience
• Is organised, proactive and hands-on
• Is able to work independently and take initiative
• Has good common sense and a strong sense of responsibility
• Is discreet and understands the importance of confidentiality
• Enjoys organising events and making sure everything is taken care of
• Is comfortable working in a multicultural environment
• Has a very good command of English; French and Dutch are a strong asset
• Has a driving licence