Youth Justice Service
Job Purpose: Youth Justice Service
- To provide an effective administrative and support service across all areas of the Youth Justice Service.
Duties of the Post: Youth Justice Service
To maintain personnel, financial and management information administrativesystems.
To place orders for goods and equipment as authorised.
To ensure that inventories of equipment held by the Service are maintained.
To maintain a range of different filing systems.
To organise, attend and minute professional meetings,
To maintain diaries and appointments systems, record of staff movements, arrange duty rotas
To assist with the provision of a reception service, (i.e., answering telephone and dealing with visitors to the building).
To type documents from either a written or audio format.
To distribute documents and deal with incoming and outgoing post
To use information technology and word processing packages to prepare and distribute reports, agendas, minutes, statistics, correspondence and other documents.
To enter data and receive output from any electronic computer system as required.
To maintain administrative system to collect, collate and analyse statistical data.
To keep appropriate, accurate and up-to-date records and maintain systems to support record keeping.
To ensure security of administrative systems and maintain protocols regarding confidentiality.
To undertake all necessary liaison with staff inside or outside the council, in the effective discharge of the post.
To undertake the archiving of YJS documentation in preparation for relocation and beyond.
To adhere to the Youth Justice Service’s policies and procedures, including statutory requirements.
To have due regard to the requirements of Health and Safety at work regulations.
To ensure that work undertaken promotes the council’s Equal opportunities Policy in relation to service delivery ad personnel.
To work in a manner that promotes equality of opportunity for both staff and service users.
To undertake any other duties as may be appropriate to the level and nature of the post, as determined by the Service Lead/Strategic Leader of Youth Justice Service. EXPERIENCE/EDUCATION Youth Justice Service GCSE or equivalent English and Maths or experience of demonstrating ability at this level.
Experience of undertaking administrative work
Knowledge of computer based information system and application (e.g Microsoft Word, Excel, etc)
Knowledge of the criminal Justice system and developing and maintaining administration procedures services for offenders
Maintain complex information.
Preparation of correspondence to external agencies
Providing information and dealing with queries from a range of people KNOWLEDGE/SKILLS/ABILITIES: Youth Justice Service A knowledge and application of budget monitoring
Ability and to take concise and accurate notes at court/meetings.
Ability to use new technology for data input and information extraction
Attention to detail, be systematic in handling information and processes