Document Controller

Job Scope:

Control incoming and outgoing project records in accordancewith established procedures

Duplicate and distribute documents

Facilitate timely document review, approval and documentation in an effective and efficient manner

Control all aspects of documentation throughout project's life cycle including:

Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages

Assist project team by coordinating document status and distribution

Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol

Ensure Project Documental Control policies and procedures to assist in maintaining a current and organised project document management system

Provide support for change control and doument control processes fo rthe project

Track all documents correspondences and transactions

file and archive documentation to facilitate easy retrieval

Assist completion of requests, searches and queries

Prepare and handover all final as-built documentation

Criteria:

Minimum O levels certificateor equivalent

at least 5 years of relevant working experience in registry and document management

Good document control skills; knowledge on ISO 9001 standards will be preferred

Good working knowledge of MS Office and adept at spreadsheets and file management systems

Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)