Construction Administrator | Commercial Construction
C ollaborative & Supportive Team . Detailed Work. Solid Work Flow . Fun People.
As a Construction Administrator on the Operations Team at Michael Kinder & Sons (MKS), you will play a vital role in supporting the successful execution of commercial construction projects. Your Ability to manage multiple priorities, maintain organization across several active projects, and consistently meet deadlines in a fast-paced construction environment will keep projects moving seamlessly.
WHAT WE OFFER
Innovate is a team . We ensure that all team members feel valued by living our Core Values . In this role, you will be e xpected to:
Be T ransformational
Be E xceptional
Be A ccountable
Be M eaningful
Be S afe
Benefits include:
Medical benefits covering 90% of employee premiums and 40% for dependents
Paid vacation and wellness time
Traditional and Roth 401k | 100% match up to 4% | Immediately vested
Education reimbursement for employees , based on qualifications
Business expenses and mileage reimbursement
Career Growth Opportunity
YOUR RESPONSIBILITIES
Project Administration
Coordinate project startup activities, including checklists, folder organization, and project directories.
Maintain project drawings, specifications, contacts, meeting minutes, and project records.
Support Project Managers and Senior Project Managers with administrative project needs.
Submittal & Procurement Management
Create and maintain submittal logs, procurement logs, and tracking reports in Procore.
Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals.
Track procurement status, material lead times, delivery schedules, and overdue submittals.
Project Change Management
Distribute PR, ASI, and RFCO communications and maintain tracking logs.
Follow up on pricing requests, subcontractor responses, and pending scope items.
Support project teams by maintaining accurate change management documentation and records.
Project Closeout
Issue and track closeout documentation requests and requirements.
Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables.
Assemble and prepare complete closeout packages for final owner turnover.
Contract & Compliance
Request, review, and track Certificates of Insurance and compliance documentation.
Maintain compliance records in Sage and monitor expiration dates and requirements.
Support subcontract and purchase order administration, tracking, and document management.
Project Turnover
Attend project turnover meetings and document project requirements.
Review project schedules, milestones, scope, and administrative needs.
Coordinate startup requirements with project teams to ensure project readiness.
Project Financial Support
Support project accounting functions including contract administration and change management.
Assist with project financial reporting, billing support, and cost tracking activities.
Provide backup support for project closeout reconciliation and financial documentation.
The above job description is general in nature and may not identify all the duties/functions required to complete the day-to-day Con struction Administrator tasks .
NECESSARY QUALIFICATIONS
- Minimum Education | High School D iploma
- Office Admin Experience | 5 yr
- Microsoft Office 365 Experience – Including strong k nowledge of E xce l, Word & Outlook | 1yr
- Ability to manage multiple projects simultaneously.
PREFERRED SKILLS
- Experience in Construction Industry
- Experience with A dobe, Bluebeam, Procore & Timberline
JOIN THE FAMILY
Michael Kinder and Sons is a fourth-generation family-owned Plan, Design, Build construction firm is proud to be a leader in the design-build construction industry. Innovate Commercial Interiors is a fast-growing furniture sales company . Allied Commercial Real Estate is a trusted name known for its transparency . The MKS family of businesses is committed to serving our clients by providing the highest level of services. We are a company that is a rare combination of tradition and transformation. We won’t accept less than the best for all our clients.
Please visit our website to learn more !
Fort Wayne Design Build Firm | Michael Kinder and Sons