Executive Assistant to CEO - NGO

Our client is a respected non-profit organisation committed to creating a positive impact within society. Operating in a collaborative and mission-driven environment, the organisation works with a diverse range of stakeholders and values professionalism, integrity, and teamwork in everything it does.

Jobomschrijving

• Manage the CEO's diary, inbox, travel arrangements and day-to-day priorities.
• Coordinate complex schedules and proactively resolve conflicting demands.
• Draft routine correspondence and manage incoming communications.
• Prepare briefing notes, meeting objectives and background information for external meetings.
• Ensure effective follow-up on commitments and agreed actions.
• Organise Senior Leadership Team and Board meetings, including agendas, papers and logistics.
• Take accurate minutes and clearly document decisions and action points.
• Maintain and monitor action logs, ensuring deadlines and commitments are met.
• Support the coordination of annual and quarterly planning cycles.
• Act as a key point of contact when the CEO is unavailable.
• Liaise with internal and external stakeholders in a professional and discreet manner.
• Coordinate expenses, filing, record keeping and ad hoc administrative projects.
• Support occasional events and organisational initiatives as required.
• Proven experience as an Executive Assistant supporting a CEO or senior executive.
• Exceptional organisational and prioritisation skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong interpersonal skills with a service-oriented and collaborative mindset.
• Confidence in communicating with senior stakeholders and following up on commitments.
• Excellent written communication skills, including agendas, minutes, briefing notes and correspondence.
• High level of discretion and professionalism when handling confidential information.
• Advanced proficiency in Microsoft 365 or Google Workspace.
• Proactive, resilient and solution-oriented approach.
• Ability to anticipate needs and work independently.
• Experience supporting Board meetings or governance processes is an asset.
• Previous experience within a non-profit, charity, philanthropic or public-sector environment is a plus.