System Completion Database Administrator

Key responsibilities

Administer and maintain Hexagon system completion databases.

Create and manage systems, subsystems, and commissioning boundaries.

Upload and maintain engineering documents, drawings, and equipment registers.

Configure tags, punch lists, test packs, and completion certificates.

Support development of check sheet and certificate templates and a tag type population matrix.

Verify completion and upload of every applicable Inspection Test Report (ITR).

Ensure data accuracy and integrity throughout the project lifecycle.

Coordinate with engineering, construction, QA/QC, and commissioning teams for system completion requirements.

Generate completion reports, dashboards, and progress tracking reports.

Manage user accounts, permissions, and system access.

Monitor project completion status and resolve data discrepancies.

Support mechanical completion, pre-commissioning, commissioning, and handover activities.

Perform bulk data imports and exports using Excel and other supported tools.

Troubleshoot system-related issues and coordinate with software vendors when required.

Ensure compliance with project procedures, quality standards, and client requirements.

Maintain document revisions and completion records.

Provide user training and technical support for Hexagon application.

Prepare and maintain standard System Completion Database Management Procedures.

Continuously monitor and report progress.

Receive and compile engineering tag lists and ensure correct systemization and hierarchy assignment in System Completion Database.

Collaborate closely with the planning and scheduling department to ensure milestone dates are understood for each handover area/system.

Provide daily and weekly updates.

Ensure compilation of punch lists by the contractor and/or client and transfer, register, number, and upload them correctly into the Master Punch List database.

Prepare Loop Folders and Completion Dossiers to support the approval and acceptance of System or Sub-System Groups according to the Handover Philosophy.

Requirements

3 to 5 years of relevant experience.

Engineering or IT background; Electrical & Instrumentation (E&I) preferred.

Prior experience with Hexagon software is preferred.