Human Resources Assistant

About the company

This position is located in the Office of Administration, Executive Office for Immigration Review, U. S. Department of Justice. Incumbent provides technical support for performance of a wide range of Human Resource (HR) operations to include staffing and classification, benefits and/or payroll. This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance.

Your tasks

As a Human Resources Assistant GS- 0203-7/8, your typical work assignments may include the following under supervision: Reviews, processes and resolves discrepancies related to requests for personnel actions; Evaluates personnel actions for compliance with policy and regulatory requirements; Resolves a variety of personnel issues relating to pay, within-grade increases, service computation dates, accuracy of data; Relays general information regarding rights and benefits to include health benefits, life insurance, leave, tenure, continuation of pay, payroll deductions, and direct deposit of pay; Provides technical assistance and/or counseling to employees and supervisors concerning separation procedures, including benefit entitlements, life and health insurance, retirement refunds; Researches regulations and directives and applies Office of Personnel Management (OPM), DOJ, EOIR and other guidance to a variety of recruitment/appointment options; Receives, reviews and routes correspondence and requests as appropriate; Scans and uploads documents into the electronic Official Personnel Folder (e-OPF); Provides technical assistance to HR Specialists; Conducts group or individual Employee Orientation/in-processing for new employees/transfers.

Requirements

In order to qualify for the Human Resources Assistant position, you must meet the following time in grade requirements and minimum qualifications: TIME-IN-GRADE REQUIREMENTS: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible. Please see Required Documents for additional information). Time-in-grade requirements also apply to VEOA applicants having held a GS position in the past year. FOR THE GS-08 LEVEL: Specialized Experience: Applicants must have at least one year (52 weeks, full-time) of specialized work experience equivalent to the GS-07 level in the Federal service (or comparable experience outside the Federal service), performing the following duties: Demonstrated experience using a variety of automated systems, including NFC Payroll Processing System, to update, query, retrieve, and analyze information to document employee actions, resolve problems or discrepancies and to audit and track data needed for reports; Demonstrated knowledge of HR rules, terms, procedures, and requirements in order to resolve/process nonstandard issues related to HR automated systems, provide guidance to customers, and to perform a range of technical and administrative work in support of HR classification, staffing/recruitment, and/or benefits, and/or payroll functions; Demonstrated experience in explaining processes and procedures to employees and managers; conducting new employee orientation; and/or making presentations or briefings for benefits and/or classification and staffing; Demonstrated experience in records management to document files, upload, scan, retrieve, remove information and maintain suspense records in accordance with regulations. (Your resume must CLEARLY demonstrate this experience) FOR THE GS-07 LEVEL: Specialized Experience: Applicants must have at least one year (52 weeks, full-time) of specialized work experience equivalent to the GS-06 level in the Federal service (or comparable experience outside the Federal service), performing the following duties: Providing support assistance in areas such as classification, staffing/recruitment, benefits, and/or payroll. Using general office automation software and other office equipment to process data, compose correspondence, and generate reports using applicable databases, graphics, spreadsheets, and word processing. Processing a full range of routine personnel and pay actions across multiple systems that require researching and interpreting established HR rules, procedures, and operations. Researching, documenting, and resolving a number of personnel requests using a variety of automated systems, such as NFC Payroll Processing System and eOPF, to code, input or correct data. OR Substitution of Education for Specialized Experience for GS 07 level: Graduate education or an internship meets the specialized experience required above GS-5 only in those instances where it is directly related to the work of the position, such as Human Resources Management, Business Administration, Human Services, etc. One full year of graduate education meets the requirements for GS-7. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). For more information on the qualifications for this position, click here.

ARE YOU USING EDUCATION TO QUALIFY? Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking, or other documentation to support your educational claims. Applicants can verify accreditation by clicking here: Database of Accredited Postsecondary Institutions and Programs (DAPIP). All education claimed by applicants will be verified by the appointing agency accordingly. (Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.) You must meet all qualification requirements by the closing date of this announcement. Special Instructions for Foreign Education: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. If you are qualifying on foreign education, you MUST submit proof of creditability of education as evaluated by a credentialing agency. All documentation must be in English or include an English translation. Translated transcripts are required. In addition, if a relevant course is not clearly qualifying (e.g. special topic, seminar, research, thesis, obscure or misleading course title, etc.), please submit an official course syllabi and/or detailed course description from the university/college for that particular course to ensure you are properly evaluated.