Executive Assistant

This role coordinates these domains for the Principal: law firm admin, directorship duties, husband’s business, and the household. The candidate takes ownership of scheduling andcross-domain coordination so competing priorities don't collide,and nothing depends on the Principal's memory. This is a coordination and ownership role, not a task-execution-only role.Existing support (two nannies, and separate marketing support for the husband’s business) stays in place and is synchronisedthrough this position rather than replaced by it. Key Responsibilities Inbox & Communication Triage

Probation (first 3 months): Outlook delegate access only — scoped, revocable permissions (read, reply, flag) covering billing notices, court/arbitration deadlines, and partner communications. No access to the Principal's personal WhatsApp or full inbox; the Principal forwards specific items for follow-up. Coordinate directorship-related communications via Teams: board scheduling, file distribution, stakeholder correspondence. Support the husband's business marketing agency: coordinate marketing asset delivery, liaise with external designers/ad managers, track marketing spend and response pipelines.

Calendar Management

Build and protect a single, conflict-free calendar across arbitration hearings, directorship duties, family commitments, and corporate meetings. Protect designated deep-work blocks by deflecting low-priority requests and routing minor inquiries elsewhere. Able to anticipate where Principal’s attention is most needed and useful per time and deliberately prioritise this.

Household & Domestic Coordination

Run a short weekly sync with the nannies covering school calendars, medical appointments, extracurriculars, and meal/supply logistics. Own household procurement: groceries, supplies, and routine vendor and utility payments, without requiring the Principal's intervention. Track household spending on a shared record and present a weekly summary for approval. Occasionally coordinate vendor research and logistics for personal events (birthdays, family milestones) Comfort with light social media support — captioning, posting, and responding to comments on personal/family Instagram content (e.g., events, celebrations/conferences).

Travel & Logistics

Coordinate local and international travel: flights, visas, hotels, and ground transport for arbitration and directorship travel alongside the Principal’s office logistics personnel. Coordinate with the driver on routing and timing for court dates, hearings, and family commitments.

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