PROCUREMENT COORDINATOR

Job Scope:

1. Purchase Order (PO) Management

• Prepare and raise Purchase Orders (POs) based on approved Purchase Requisitions.
• Ensure POs are accurately created with correct pricing, quantity, delivery terms, and vendor details.
• Obtain necessary internal approvals before PO issuance.
• Distribute approved POs to vendors in a timely manner.

2. Vendor Coordination

• Communicate and follow up with vendors on order confirmation, delivery schedule, and shipment status.
• Liaise with vendors to resolve issues related to late delivery, quantity discrepancies, or incorrect documentation.

3. Data Management & Documentation

• Generate and maintain new Part Numbers (P/N) and Vendor Codes in the ERP / purchasing system according to internal procedures.
• Update and maintain supplier database, purchase records, and item master data.
• Ensure proper filing of all purchasing documents and correspondence.

4. Administrative Support

• Assist in preparing procurement-related reports (e.g., PO tracking, vendor performance, spend analysis).
• Handle general administrative tasks related to procurement and inventory records.

5. Compliance & Process Improvement

• Ensure all purchasing activities comply with company policies and procedures.
• Support continuous improvement initiatives to enhance procurement and administrative efficiency.

Requirements:

• Minimum Degree in Business Administration, Supply Chain, or equivalent.
• Minimum 1-3 year(s) experience in procurement, manufacturing or Administration support preferred.
• Preferably in Electronic Industry
• Good communication, organizational negotiation skill
• Attentive to details and able to multi-tasks
• Proficient in Microsoft Excel and ERP systems (IFS, SAP, or similar)