Purchasing Administrator
Position Summary Admin Purchasing controls purchase order execution, supplier communication, and pricing data validation to maintain ≥98% price compliance, 2-day PR-to-PO cycle time for 95% transactions, and 100% document accuracy. The role directly impacts cost control (COGS), procurement efficiency, and transaction integrity by enforcing validation checkpoints, tracking supplier performance inputs, and maintaining auditable purchasing records.
Job Descriptions:
- Validate PR completeness and approval status before PO creation for 100% of transactions
- Generate PO within ≤2 working days from PR approval for ≥95% of cases
- Dispatch PO to suppliers within H+0 of PO creation for 100% of transactions
- Track supplier acknowledgment status and update system within H+1
- Record delivery commitment dates and flag deviation from agreed lead time
- Compile monthly supplier price data and reconcile against approved price list
- Maintain updated supplier master data including contact, lead time, and category
- Compile sourcing comparison data (price, MOQ, lead time) for 100% of new requests
Job Specifications
- Minimum Diploma (D3) or Bachelor’s Degree in Supply Chain, Business Administration, or related field
- Minimum 1–2 years experience in purchasing or procurement administration (F&B preferred)
- Proficient in Microsoft Excel (data tracking, reconciliation, reporting)
- Familiar with ERP or purchasing systems
- Strong attention to detail and data accuracy
- Able to manage high-volume transactions with tight deadlines
- Strong documentation and record-keeping discipline
- Clear communication for supplier coordination
- High integrity in handling pricing and supplier data
- Structured and process-driven working style