Events Assistant
Aufgaben
Under the supervision of the Head of the Internationalization at Home (IZN@Home) Section of the OAVP-UPI, the Events Assistant will be involved in the planning and implementation of:
- ASEAN in Today’s World Student Mobility Camp, February 2027
- Climate Crisis to Climate Resilience in Southeast Asia and the Pacific Summit, March 2027
- IAJU Mission and Formation Conference, June 2027
Detail of Principal Accountabilities and Project Deliverables:
- Assist in the planning and execution a two upcoming international events:
- ASEAN in Today’s World Student Mobility Camp, February 2027
- Climate Crisis to Climate Resilience in Southeast Asia and the Pacific Summit, March 2027
- IAJU Mission and Formation Conference, June 2027
- Ensure that documentation of events and activities, including financial documentation, are kept in proper order.
- Collaborate with Schools, Departments, student organizations, and other stakeholders to ensure successful event implementation.
- Assist in the development and lead in the distribution of publicity materials to promote internationalization events to the campus community.
- Utilize various channels, including social media, newsletters, and campus announcements, to reach a
- Assist in event budget implementation, ensuring that resources are utilized effectively and efficiently to optimize program impact.
- Assist in collection of feedback and assessing the quality of said events through surveys and other evaluation methods.
- Maintain accurate records of event attendance, expenditures, and outcomes.
- Canvas, evaluate, recommend possible suppliers and third-party contractors, and liaises with chosen suppliers and third-party contractors for the procurement of goods and services needed by the Section.
- Prepare necessary requests supporting documents for the processing of payments of suppliers and third-party contractors.
- Perform other work-related tasks as may be assigned by the Immediate Supervisor or any authorized representative.
Anforderungen
- Organized and attentive to details
- Excellent customer orientation and customer-relation skills
- Proficient in MS Office applications, especially MS Excel
- Experience in events management an advantage
- Bachelor’s Degree holder