Accounts and Administration Assistant

Akros is a cutting-edge organization that establishes data-driven systems that improve the health and wellbeing of disadvantaged communities. We pride ourselves in our ground-level knowledge of the health systems where we work, and our ability to provide novel, lasting solutions implemented in developing regions.

Background

Akros Research is supporting a three-year programme focused on moving young graduates in Zambia and Tanzania into meaningful work. The program includes virtual and in person student engagement in GIS, data science, earth observation and digital health as well as employment support.

The Data Science and GIS Employment Accelerator is anticipated to start in November 2026 and the Accounts and Administration Assistant role is contingent on Akros Research signing the programme contract.

Specific Responsibilities

Financial controls and record keeping

Support the Accountant in recording financial transactions, preparing financial reports and keeping the accounts records up to date.

Ensure proper financial and programmatic documentation related to expenditures are submitted prior to processing any payments.

Prepare payment vouchers and compile related documentation.

Record all transactions in QuickBooks daily.

File all entries and ensure that all required documents are attached to each entry.

Ensure travel requisitions are prepared in accordance with organization authorizations and procedures.

Ensure travel requisitions and purchase requests are appropriately retired and track the status of outstanding requisitions / requests.

Ensure appropriate electronic and hard copy documentation is retained and filed in accordance with organization policy and donor / regulatory requirements.

Process project transactions in a timely manner.

Maintain an electronic tracker for all requisitions and requests with daily updates.

Monitor regional payment platform.

Prepare analysis and summary information as requested.

Carry out other duties as assigned.

Administration

Updating and tracking of the asset register; Assist in the regular stock take and update asset file

Track and facilitate payments for office utilities and supplies

Facilitate car hire vehicle inspections for the Zambia office

Ensure that office premises and equipment are secure

Other duties as assigned

Minimum Qualifications

A bachelor’s degree (minimum) in accounting, finance or a related field may be preferred with at least five years of accounting experience

Proficiency in accounting software.

Strong analytical skills.

Broad knowledge of accounting principles

Excellent computer skills with fluency in Excel, QuickBooks and other web-based regional financial platforms

Candidate should be highly productive and internally motivated

Ability to remain focused on deadlines and targets

Good communication skills.