office administrative assistant

About the company

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and/or refugees.
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees .

Support for youths

• Participates in a government or community program or initiative that supports youth employment.
• Offers mentorship, coaching and/or networking opportunities for youth.

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people.
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers .

Your tasks

• Arrange and co-ordinate seminars, conferences, etc..
• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Direct and control daily operations .
• Motivate staff.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Train staff.
• Train other workers.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Provide customer service.
• Maintain and manage digital database.
• Consult with clients after sale to provide ongoing support.
• Assign, co-ordinate and review projects and programs.

• Correspondence.
• Reports and records.
• Contracts.
• Statistics.
• Financial statements.
• Invoices.
• Manuscripts, publications or theses.
• Charts, tables, graphs and diagrams.

Requirements

Education Secondary (high) school graduation certificate.

Computer and technology knowledge

• Google Docs.
• MS Excel.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Adobe Photoshop.
• Social Media.
• MS Access.
• MS Office.
• Quick Books.

Technical terminology Business.

Personal suitability

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Team player.
• Accurate.
• Client focus.
• Reliability.
• Time management.
• Quick learner.

1 year to less than 2 years.

Other

Supervision 3-4 people.

Work conditions and physical capabilities

• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Repetitive tasks.
• Large workload.

Employment terms options

• Morning.
• Day.
• Overtime available.