Purchase Accountant

Role Objective

Take full Finance ownership of the Purchase-to-Pay cycle, ensuring every company expenditure is properly authorized, commercially justified, supported, correctly accounted for and traceable from Purchase Requisition through quotation, PO, GRN/MIGO, invoice/MIRO and payment.

Key Responsibilities

Control the complete Purchase-to-Pay process and ensure purchases are supported by approved POs, quotations, GRN/MIGO and vendor invoices.

Review MIGO and MIRO postings for correct quantities, prices, taxes, vendors, purchase orders and accounting details.

Identify and resolve PO, GRN and invoice mismatches and monitor GRN/MIGO completed but MIRO pending transactions.

Take ownership of GRIR and purchase-related clearing accounts, including ageing, reconciliation and timely clearance of unexplained balances.

Review quotation compliance, single-source purchase justification, vendor pricing and purchases potentially split to circumvent approval limits.

Ensure correct PO values, quantities, rates, taxes, approvals, cost centres, GL accounts and business purposes.

Review expenses, manual entries, journals, accruals and provisions for adequate support and correct accounting treatment.

Verify vendor invoices against POs, GRNs and contractual terms and identify duplicate invoices, duplicate payments and incorrect rates or taxes.

Reconcile vendor ledgers and control vendor advances, ensuring timely adjustment and resolution of outstanding balances.

Analyse vendor and material spend, purchase price variances, unusual cost increases and opportunities for cost savings.

Control import purchase accounting, including freight, customs, clearing charges, landed costs and related clearing accounts.

Identify unauthorized purchases, non-PO expenditure, system loopholes, manual workarounds and other cost leakage.

Prepare management reports covering spend, PO and quotation compliance, GRIR ageing, open POs, vendor advances, clearing accounts and purchase price variances.

Qualifications & Experience

Degree in Finance, Accounting or a related field.

CPA (K) or ACCA.

5–7 years’ relevant experience preferred.

Experience in FMCG, dairy, beverages, manufacturing, procurement accounting or a similar environment preferred.

Strong knowledge of Purchase-to-Pay accounting, GRIR, vendor reconciliation and expenditure controls.

Strong SAP and Excel skills would be an advantage.