Procurement Officer

Responsibilities:

Source and purchase raw materials, packaging, and consumables Prevent stock-outs by proactive purchasing Liaise with the Inventory Officer for reorder planning Maintain the approved supplier list Compare prices and negotiate value (not just the cheapest) Ensure quality, quantity, and timely delivery Raise purchase orders and keep proper documentation Track deliveries and resolve supplier issues Maintain procurement records (Google Sheets) Support audits and management reviews Protect the company from wastage, fraud, and supplier dependency

Requirements:

Proven experience in procurement, purchasing, sourcing, or supply chain management, with a strong understanding of how to identify reliable suppliers and secure competitive deals. Strong negotiation and commercial skills, with the ability to negotiate prices, payment terms, delivery timelines, and supplier agreements effectively. Highly resourceful and street-smart, with the ability to identify opportunities, find alternative suppliers, solve unexpected procurement challenges, and get things done within budget and timelines. Practical and hands-on, with the ability to work independently, make sound decisions, follow through on assignments, and take ownership of procurement activities from sourcing to delivery. Strong supplier network and market awareness, with the ability to know where and how to source quality materials at the best possible value. Ability to work under pressure, manage urgent procurement needs, and respond quickly to changes in production and operational requirements. Strong problem-solving skills and commercial awareness, with the ability to balance cost, quality, availability, and delivery when making purchasing decisions. Excellent communication and relationship-management skills, with the ability to build and maintain strong relationships with suppliers, vendors, production teams, and management.

Must-Have Competencies (Non-Negotiable):

Planning & Forecasting:

Understands reorder levels Plans purchases ahead of time Never waits for emergency buying

Cost Control & Negotiation:

Compares multiple suppliers Negotiates price, quality, delivery terms Understands impact of cost on profit

Supplier Management:

Builds reliable supplier relationships Handles disputes professionally Avoids over-dependence on one supplier

Documentation & Accuracy:

Maintains clean procurement records Uses Google Sheets confidently Tracks POs, invoices, and deliveries

Integrity & Accountability:

Zero tolerance for kickbacks Transparent decision-making Takes responsibility for errors. Prevent stock-outs by proactive purchasing Liaise with Inventory Officer for reorder planning Maintain approved supplier list Compare prices and negotiate value (not just cheapest) Ensure quality, quantity, and timely delivery Raise purchase orders and keep proper documentation Track deliveries and resolve supplier issues Maintain procurement records (Google Sheets) Support audits and management reviews Protect the company from wastage, fraud, and supplier dependency