Administrative Officer

Key Duties & Responsibilities 

1. Manage daily office and administrative operations within the factory

1. Ensure statutory compliance with government and County policies

1. Deal with various government agencies and County officers

1. Support the sales team in developing sales strategies, pricing and execution

1. Attend to client requests where necessary

1. Planning logistics for deliveries and materials purchases where necessary

1. Maintain statutory compliance records (NSSF, NHIF, PAYE, licenses, permits)

1. Maintain accurate filing systems for employee, production, and statutory records

1. Handle correspondence, emails, phone calls, and official factory communication

1. Prepare letters, reports, memos, and internal notices as and when needed

1. Maintain staff records including attendance, leave, and personal files

1. Offer administrative support on staff onboarding, induction, and documentation process when necessary

1. Support payroll processes by submitting attendance and overtime data

1. Assist in preparing procurement documentation such as requisitions and LPOs

1. Maintain records for office and factory consumables

1. Schedule meetings, take minutes, and follow up on action points

1. Maintain health, safety, and PPE issuance records

Qualifications & Experience 

a) Diploma or Degree in Business Administration, Office Administration, marketing or any other related field

b) Minimum 4 years’ experience in administration, preferably in a factory or construction environment

c) Knowledge of Kenyan labour laws and statutory compliance is an added advantage

Key Skills & Competencies 

i) Strong organizational and record-keeping skills 

ii) Good communication and interpersonal skills 

iii) Proficiency in MS Word, Excel, and email 

iv) Ability to work with minimal supervision 

v) High level of integrity and confidentiality 

Candidates who meet the above requirements are requested to email a copies of their CV, Certificates and  other testimonials with details of their day time contact, indicating at least two referees