Contract Recruiting Operations Lead (Hybrid-Austin, TX)

Contract Recruiting Operations Lead

Part-Time | Hybrid | Austin, TX

Location: Austin, TX, South Congress Avenue Work Arrangement: Hybrid, 3 days per week in the Austin office Reports to: Director of Talent Acquisition Employment Type: Temporary Contract, Part-Time Contract Duration: Expected late October 2026 through March 2027 Schedule: Monday through Friday, 9:00 a.m. to 4:00 p.m. Central Time, including a one-hour unpaid lunch Hours: 30 hours per week Compensation: up to $35 per hour Parking: Free parking available

About the Role

TogetherWork is seeking a part-time Contract Recruiting Operations Lead to provide day-to-day operational support to our Talent Acquisition team during a defined contract period.

This is a hands-on execution role for someone who can step into an established recruiting environment, quickly learn our existing processes, and keep recruiting operations running smoothly and accurately.

You will support recruiters, hiring managers, and candidates across multiple hiring activities while maintaining accurate information in Greenhouse and Monday.com. This role requires someone who is highly organized, detail-oriented, dependable, and comfortable managing multiple priorities.

This is not a process redesign or strategy role. We are looking for someone who can follow established procedures, maintain consistency, and provide reliable operational support throughout the contract assignment.

What You Will Do

Recruiting Operations and Coordination

Support the day-to-day operational needs of the Talent Acquisition team

Coordinate interviews and candidate scheduling across multiple roles

Manage interview logistics and candidate communications

Monitor recruiting activities, deadlines, and outstanding follow-ups

Support recruiters and hiring managers throughout the interview process

Maintain recruiting documentation, templates, and administrative records

Ensure established recruiting processes and procedures are followed consistently

Provide responsive support to candidates, recruiters, hiring managers, and HR partners

Greenhouse ATS Support

Maintain accurate candidate and requisition information in Greenhouse

Create and update requisitions using established processes

Support interview plans, stages, scorecards, and candidate movement

Manage candidate communications and scheduling within Greenhouse

Monitor outstanding interview feedback and scorecards

Maintain templates and recruiting documentation

Support recruiting reports and data accuracy

Conduct routine data reviews to ensure information is complete and current

Follow established Greenhouse processes and system standards

Monday.com Support

Maintain Talent Acquisition boards, trackers, and tasks in Monday.com

Update recruiting activity, ownership, due dates, and status information

Monitor outstanding items and follow up with appropriate team members

Maintain existing workflows and processes within Monday.com

Ensure recruiting information remains current and accurate

Offer and Pre-Employment Support

Support offer preparation and related data entry

Confirm offer information is complete and accurate before processing

Assist with background check initiation and tracking

Maintain employee referral documentation and related records

Support pre-employment and onboarding coordination as needed

Ensure required hiring documentation is completed and maintained

AI-Enabled Work

TogetherWork's Talent Acquisition team actively uses AI and technology as part of our daily work. In this role, you will:

Use approved AI tools to support administrative and recruiting activities

Leverage AI to assist with documentation, summaries, communications, and other routine work

Work comfortably within an AI-enabled recruiting environment

Follow established guidelines and processes for the appropriate use of AI

What You Bring

Previous experience in recruiting coordination, recruiting operations, Talent Acquisition operations, HR coordination, or a similar role

Hands-on experience using Greenhouse ATS

Hands-on professional experience using Monday.com

Strong organizational and time-management skills

Ability to manage multiple priorities and deadlines simultaneously

Strong attention to detail and commitment to data accuracy

Ability to follow established processes and procedures consistently

Ability to work independently with limited supervision

Strong written and verbal communication skills

Confidence following up with recruiters, hiring managers, and other stakeholders when action is required

Comfort working in a fast-paced recruiting environment

Ability to learn established workflows quickly and become productive with minimal ramp-up

Comfort using AI tools in a professional environment

Experience in a SaaS or technology organization is preferred

Schedule and Location Requirements

This is a 30-hour-per-week contract position .

The expected schedule is:

Monday through Friday 9:00 a.m. to 4:00 p.m. Central Time One-hour unpaid lunch

Candidates must be located in the Austin, Texas area and able to work from our South Congress Avenue office three days per week .

The remaining two days may be worked remotely.

Consistent availability during the established schedule is required.

What Success Looks Like

Success in this role means:

Recruiting operations continue running smoothly throughout the contract assignment

Interviews and candidate activities are scheduled accurately and on time

Greenhouse data remains complete, accurate, and current

Monday.com recruiting trackers remain updated

Recruiters and hiring managers receive timely operational support

Outstanding tasks and follow-ups are completed

Established recruiting processes are followed consistently

Candidates receive clear and timely communication

The Talent Acquisition team experiences minimal operational disruption during the contract period

Why TogetherWork

TogetherWork is a private equity-backed SaaS company serving community-driven organizations across multiple markets. Our Talent Acquisition team operates in a fast-paced, collaborative, technology-enabled environment.

This contract opportunity provides hands-on experience supporting an established Talent Acquisition team while working with Greenhouse, Monday.com, AI tools, and recruiting operations across a growing SaaS organization.

What Drives Us

At TogetherWork, we exist to help community-driven organizations grow and thrive by creating better experiences for the people they serve.

Our core values guide how we work:

Obsess over our customers

Own it. Together

Move fast with purpose

Inclusion and Diversity

TogetherWork is an Equal Employment Opportunity Employer. We value diverse backgrounds, experiences, and perspectives. Employment decisions are made without regard to race, color, religion, gender, gender identity, sexual orientation, disability, veteran status, age, national origin, or any other protected category under applicable law.

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