Administrative Executive / Travel Desk Support

Responsibilities:

Support scheduling of meetings, appointments, and internal events. Including the purchase of supplies, food, and drinks for the Tenece Experience Centre during training. Supervise all support staff at the Tenece Experience Centre, as well as ensuring proper maintenance of the office space, including overseeing repairs and maintenance. Monitor service level agreements (SLAs) with service providers and support performance reviews. Assist in budget tracking and expense monitoring for administrative activities. Ensure compliance with company policies, procedures, and administrative standards. Support onboarding logistics and employee administration. Source, compare, and book all travel in line with the corporate travel policy, approved vendor framework, and documented cost targets, recording savings achieved on every booking Provide real-time support during active travel; managing changes, disruptions, cancellations, and emergency rebooking across time zones and at short notice Maintain the corporate travel register, tracking all bookings, costs, traveler preferences, loyalty numbers, and program memberships in a format accessible to successors Reconcile all travel invoices and expense claims, verifying accuracy against bookings and submitting them for approval within the finance cycle Produce monthly travel expenditure reports and trend analyses for supervisors, identifying cost-saving opportunities, policy compliance gaps, and vertical-specific travel patterns. Support visa documentation and application processes where applicable. Monitor travel approvals and ensure complete travel documentation before departure. Support travel policy implementation and recommend process improvements to optimize cost and traveler experience. Provide support for tasks as administered by the supervisor.

Requirements:

A minimum of 3 years of experience A minimum of a degree in a related field