Admin Assistant / Executive (Family Office)

The Admin Assistant will support the Family Office to manage financial records, process transactions, and ensure accurate reporting. This entry-level position is ideal for recent graduates.

Key Responsibilities

• Maintain and update financial and accounting records.
• Record all transactions, including income, expenses, investments (i.e. shares, structured products, properties).
• Track rental income and monitor expenses against budgets.
• Assist with bank and investment account reconciliations, including tracking dividends and interest.
• Maintain organized filing of financial, legal, and contractual documents while ensuring confidentiality and security of sensitive family and financial information.
• Liaise with family members, colleagues, vendors, service providers and external professionals (e.g. accountants, lawyers, and investment advisors). - Provide general administrative and ad-hoc support as required

Requirements :

• Fresh graduates are welcome.
• GCE 'O' Level, or Diploma in any field.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong attention to detail and organization, with ability to identify discrepancies.
• Effective communication and interpersonal skills.
• Ability to work collaboratively in a team and interact professionally with internal and external stakeholders.
• Ability to work efficiently under pressure while maintaining speed and accuracy.