Project Coordinator- Retail Media

takealot.com , South Africa's leading online retailer, is looking for a highly talented Project Manager-Retail Media to join our Retail Media Team in Cape Town.

We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.

This position reports to the Group Executive: Advertising

Your responsibilities will include:

Brand Presence & Social Media Marketing

Execute LinkedIn content calendar and posting schedule to position our retail media team as industry thought leaders

Coordinate regular content posts showcasing team achievements, case studies, industry insights, and company culture

Collaborate with team members to gather success stories, client wins, and expertise for social sharing

Monitor engagement metrics and provide insights to support content strategy optimization

Coordinate submission processes for identified speaking opportunities, awards, and PR initiatives

Manage other relevant social media channels and professional platforms as needed

Content & Design Collaboration

Act as primary liaison between retail media team and content/design teams

Brief content team on marketing material needs, messaging priorities, and brand guidelines

Coordinate with design team on visual asset creation for presentations, social media, and marketing collateral

Manage content approval workflows and ensure timely delivery of creative assets

Maintain brand consistency across all team communications and materials

Retail Media Marketing Materials Management

Own the upkeep and version control of all pitch decks, ensuring latest capabilities, case studies, and performance data are reflected

Regularly audit marketing materials (one-pagers, capability decks, client presentations) for accuracy and relevance

Coordinate quarterly reviews of all sales enablement materials with stakeholders

Create and maintain a centralized repository for marketing assets and templates

Ensure all materials align with corporate brand guidelines and messaging frameworks

Internal Onboarding & Documentation

Develop and maintain comprehensive onboarding documentation for new retail media team members

Create welcome guides, process documentation, and resource directories for new hires

Coordinate onboarding schedules including introductory meetings, training sessions, and system access

Maintain updated internal wiki/knowledge base with team processes, tools, and best practices

Document standard operating procedures (SOPs) for key team workflows

Gather feedback from new joiners to continuously improve the onboarding experience

Partner with HR to ensure seamless integration of company-wide and team-specific onboarding

Website Content Management

Coordinate with web team to ensure retail media section features current offerings, case studies, and team information

Prepare content briefs for website updates based on stakeholder direction

Source and prepare content inputs (copy, images, videos) for website publication

Monitor website analytics and report on content performance

Ensure website reflects latest product launches, partnership announcements, and thought leadership

Online Academy & Educational Content

Liaise with team subject matter experts to gather feedback and coordinate identified improvements to online academy content

Support content development process for training modules, tutorials, and educational resources

Work with instructional designers and content creators to refresh existing academy materials

Collect user feedback and stakeholder input on academy offerings

Track academy engagement metrics and report on performance

Event Planning & Execution

Plan and execute team events including client workshops, networking events, webinars, and industry conferences

Manage event logistics from concept through post-event follow-up (venue selection, catering, A/V, attendee management)

Coordinate speaking opportunities and booth presence at industry conferences

Create event marketing materials and promotional campaigns

Manage event budgets, vendor relationships, and attendee communications

Organize internal team events and celebrations

Merchandising & Corporate Gifts

Source, design, and manage branded merchandise inventory (apparel, promotional items, office supplies)

Coordinate corporate gift programs for clients, prospects, and partners

Manage relationships with merchandise vendors and ensure quality standards

Track inventory levels and coordinate reorders as needed

Develop seasonal gifting strategies aligned with key business moments

Budget Management & Vendor Administration

Process invoices and purchase orders for marketing activities, events, and merchandise

Manage vendor contracts and payment schedules to ensure timely processing

Track departmental spending against budget and flag discrepancies

Maintain organized records of all financial transactions and vendor agreements

Reconcile monthly expenses and provide budget status reports

Coordinate with finance team on payment approvals and documentation

Qualification & Experience:

Minimum National Diploma in Marketing, Business, Project Management

3 - 5 years coordinator project management or advertising experience

Project management software (Asana, Trello, Monday.com, etc.)

Microsoft Office Suite / Google Workspace (advanced)

Social media management platforms

Analytics tools (web analytics, social media insights)

Design collaboration tools (Figma, Canva, etc.)

Basic knowledge of Looker Studio or other reporting tools (Power Bi, Tableau) for data extraction and success measurement

Training material coordination

Advanced Google slides / PowerPoint skills

Attributes Required :

Demonstrable and proactive planning experience: content calendar, project management

Attention to detail: can create water-tight Standard Operating Process documentation

Strong communication skills: the ability to collaborate across departments and create clear briefs

Time management: can prioritize at scale, track deadlines

Planning: End-to-end event planning

Excellent written and verbal communication

Stakeholder management across all levels

Team player: Cross-functional collaboration abilities

Vendor and partner relationship management

Brand positioning understanding

Problem-solving capabilities

Ability to simplify complex marketing terms to a relevant audience

The Environment :

takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared ambition of takealot.com being the leading e- commerce company in Africa.

We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.

We are short on ego and high on output.

We are doers and not only thinkers, its all in the execution after all.

We love what we do and what we are creating .

We seek to employ an Extra Ordinary Mind who is Smart, has Integrity, and is Hardworking.

If you meet the above you are an Extraordinary Mind so come and join us!

Takealot Group is an Equal Opportunity Employer. We encourage applicants from the previously disadvantaged groups and people with disabilities, to apply .