Customer Care Manager

About the Role

Ring Concierge is a rapidly growing fine jewelry company specializing in engagement rings and fine jewelry. We are looking for a Customer Care Manager to lead the day-to-day execution of our Customer Care function, manage our external Customer Care team, and keep every customer interaction aligned with the Ring Concierge brand and service standards.

The ideal candidate is an experienced customer service professional who is highly organized, solutions-oriented, and comfortable balancing vendor management, customer escalations, reporting, and process improvement in a fast-paced environment.

Responsibilities

Vendor Management

Own the relationship with our external Customer Care vendor, managing day-to-day performance, coaching, and accountability to our service standards and KPIs

Act as the first line of escalation for complex customer situations, determining appropriate resolutions before looping in senior leadership or other internal teams

Serve as the voice and brand expert for the team so every customer communication reflects our tone, policies, and product knowledge

Manage team scheduling and coverage based on ticket volume, launches, promotions, holidays, and peak periods, and proactively adjust for coverage gaps

Customer Care Policy & Standards

Define and maintain Customer Care policies (returns, exchanges, repairs, warranty, etc.) and train the team on how to apply and hold them with customers.

Maintain a high level of product and policy knowledge and keep the team current on important business updates

Identify recurring customer issues and feedback trends and recommend process, policy, or operational improvements

Training, Quality, and Reporting

Develop, maintain, and continuously improve Customer Care SOPs, macros, training materials, and internal resources.

Lead ongoing training on new policies, products, promotions, systems, and processes

Regularly audit customer interactions across Gorgias, including email, chat, phone, and other channels, and provide actionable feedback to improve quality and consistency

Monitor Customer Care KPIs, service levels, ticket volume, response and resolution times, and escalation trends, and prepare regular performance reporting

Support development of AI-powered Customer Care tools so automated responses reflect our voice, policies, and service standards

Cross-Functional and Operational Support

Partner closely with Operations, Retail, E-commerce, Merchandising, Bridal, and other internal teams to keep the Customer Care team informed and aligned.

Manage custom order support including CADs/renderings and appraisals, keeping customers informed at each stage

Partner with our warehouse and shipping/insurance partners on client-related inquiries and claims, including missing shipments, item discrepancies, return-to-sender packages, return escalations, and filed claims

Provide additional hands-on Customer Care support during high-volume periods when needed

About You

Strong communicator who sets clear expectations and holds an external partner accountable to service standards

Confident handling complex customer situations and determining appropriate resolutions

Highly organized and process-oriented, comfortable managing multiple priorities in a fast-paced environment

Comfortable working independently while managing an outsourced team, knowing when to escalate and align with management

Collaborative across departments and adaptable as priorities, products, and policies evolve

Requirements

5+ years of experience in Customer Care within a jewelry company required

Previous experience managing, coaching, or providing day-to-day oversight of a Customer Care team, including outsourced or vendor-managed teams

Experience with customer service platforms such as Gorgias or similar ticketing systems

Experience with Shopify and other e-commerce platforms is a plus

Strong proficiency in Excel/Google Sheets, Microsoft Office, and Google Workspace

Experience creating reporting, SOPs, training materials, and quality assurance processes

Bachelor's Degree preferred

Details

Full-time role located in NYC, requiring 4 days per week in office

Office Hours: 9:00 am to 6:00 pm, with the knowledge that we have a startup culture and your day may extend past listed office hours (with the possibility of weekends during busy season or sales)

Must be available to provide evening, weekend, and holiday coverage during peak periods, including major promotions, launches, and the holiday season

Health, Vision & Dental Insurance for full-time employees

Generous employee discounts on our fine jewelry

Paid time off, Summer Fridays, and an extra allowance of 3 days annually for religious observances

Compensation for the role will be determined based on the candidate's qualifications, skills, and experience. The estimated annual compensation for this role is $90,000+