Sixth Form Administrator

About Cognita

Cognita is a global leader in independent education. Founded in 2004, we are a growing community of 100+ schools in 16 countries - in Europe, North America, Latin America, Asia and the Middle East - serving more than 85,000 students. Each of our schools is proudly unique; however, our collective purpose is to create an environment where everyone can, ‘thrive in a rapidly evolving world’.

About Repton School Dubai

Repton Dubai was founded in 2007 and is a ‘world class’ international school in the heart of Dubai. One of the few genuinely international schools in the Gulf Region, Repton Dubai combines the reputation and academic rigour of the UK curriculum, from infants and junior school up to IGCSE level in Year 11 and then embraces the challenges and opportunities of the International Diploma or IB in the Sixth Form, whilst also offering A levels.

Set in a stunning campus in Nad Al Sheba, and almost uniquely in Dubai, also offering a dynamic boarding experience, Repton pupils from ages 3-18 benefit from facilities, resources and a classroom and sporting experience that is the envy of their peers.

The department is proud of the outstanding results achieved in recent years for both IGCSE and IB. The successful candidate will join a hard-working, driven and experienced team of dedicated teachers, all working in collaboration to make our subject highly engaging and our young people experts. At Repton we have state of the art facilities, and we have embraced technological advances to allow students and teachers to be creative and successful in the modern world. This is a great opportunity to join a highly effective team.

Our mission is ‘the rigorous pursuit of excellence, inside and outside the classroom, combined with a passionate concern for the wellbeing of each individual’.

Purpose

To provide comprehensive administrative support to the Sixth Form team, ensuring the smooth and efficient running of all academic and pastoral operations across Years 12 and 13. The Sixth Form Administrator is a central point of contact for students, parents and staff, and plays a key role in communications, data management, event organisation and the coordination of Sixth Form systems.

Key Responsibilities

Administrative Support

Provide day-to-day administrative assistance to the Head of Sixth Form, Heads of Year and coordinators.

Maintain and update Sixth Form documentation, including handbooks, student files and policy records.

Prepare and circulate letters, notices and the newsletter to students and parents.

Manage Sixth Form SharePoint site and ensure key resources are organised and accessible.

Student Data and Systems

Maintain accurate student records, including subject choices, timetable changes, contact details and pathway allocations.

Support the administration of predicted grades, reports and academic tracking spreadsheets.

Record and follow up on student attendance and punctuality in coordination with the Attendance Officer and Heads of Year.

Sixth Form Events and Communications

Support the planning and execution of Sixth Form events such as Enrolment Day, Options Evening, Results Day, university talks and graduation ceremonies.

Liaise with facilities teams for venue bookings and hospitality arrangements.

Maintain an up-to-date Sixth Form calendar and help prevent scheduling clashes with wider school events.

Student and Parent Liaison

Serve as the first point of contact for Sixth Form students and parents with administrative queries.

Respond to or redirect emails, phone calls and in-person requests in a timely and professional manner.

Issue letters of attendance, references and other documentation as required.

Exam and Assessment Support

Assist in coordinating Sixth Form internal assessments, including booking rooms and printing papers.

Liaise with the Exams Officer and the IBDP Coordinator on student access arrangements, entry lists and coursework submissions.

Help compile and submit evidence for special consideration requests when needed.

Support for Careers and University

Provide administrative assistance to the Careers and University team.

Prepare and issue student transcripts, references and documentation required for university applications (UCAS, Common App etc).

Support the scheduling of university visits, guest speakers and higher education events.

Maintain records of student university offers, applications and destinations data.

To support your application, please include your current, up-to-date CV.

The school reserves the right to interview and appoint strong candidates before the official closing date, and therefore we encourage candidates to apply early in the process.

Cognita is committed to safeguarding the welfare of children and young people and expects the same from its employees. All new staff will be subject to detailed and enhanced pre-employment clearance, including identity checks, criminal background checks for all countries lived in, qualification checks, employment checks to include an exploration of any gaps in employment, and satisfactory reference checks for all employment in the last 5 years.