Admin Manager

Responsibilities:

Office Records and Resource Management:

Maintain accurate, organised, and secure physical and electronic records, files, databases, registers, contracts, correspondence, and administrative documentation. Manage office supplies, equipment, facilities requests, service providers, stationery, inventory, deliveries, and general workplace requirements. Coordinate vendor and supplier interactions, obtain quotations, track orders, confirm deliveries, and escalate service issues.  Support onboarding and offboarding by coordinating documentation, workspace requirements, equipment, access requests, introductions, and checklists.  Identify administrative bottlenecks and recommend improvements to workflows, filing systems, communication processes, and office operations. Finance, Compliance and Reporting Support. Support the preparation and processing of purchase requests, invoices, expense reimbursements, payment documentation, quotations, and records. Track administrative expenditure, office costs, purchase orders, service contracts, and outstanding approvals in partnership with Finance. Assist with accurate documentation for audits, compliance reviews, procurement, contracts, employee records, and organizational reporting. Maintain confidentiality when handling financial, employee, client, commercial, and leadership information. Prepare routine administrative reports covering activities, costs, suppliers, outstanding actions, resources, and operational issues.  Follow organizational policies, approval procedures, data-protection requirements, record-retention practices, and internal controls

Requirements:

Bachelor’s degree in Business Administration, Office Administration, or any closely related field. Minimum of 3-5 years of proven experience with at least 5 years in a leadership role. Excellent written and verbal communication, organization, time management, attention to detail, and follow-through. Proficiency in Microsoft Office, Google Workspace, shared-drive systems, calendars, spreadsheets, and collaboration tools.