Senior GA Coordinator

• Manage and coordinate key GA vendors, including travel agencies, security providers, facility service providers, and other operational suppliers.
• Monitor vendor performance, service quality, and compliance with agreed SLAs.
• Handle vendor administration, including contracts, bidding processes, POs, invoices, and related documentation.
• Maintain strong relationships with vendors to ensure consistent and reliable service delivery.
• Ensure the office environment is safe, clean, efficient, and aligned with company standards.
• Coordinate with building management and tenant relations on facility and operational matters.
• Oversee office facilities, supplies, workspace readiness, maintenance, and improvement initiatives.
• Identify and support opportunities to improve office operations and facilities.
• Coordinate business travel arrangements through appointed travel agencies/vendors.
• Ensure travel arrangements comply with company policies while maintaining cost efficiency.
• Monitor travel expenses, documentation, and vendor performance.
• Provide support to internal stakeholders regarding business travel requirements.
• Maintain accurate filing systems and administrative documentation.
• Prepare and update reports related to GA operations.
• Ensure GA activities comply with company policies and procedures.
• Support internal and external audit requirements by ensuring documentation is complete and readily available.
• Monitor office utility consumption, including electricity, water, and air-conditioning.
• Analyze consumption trends and prepare energy-saving calculations.
• Identify opportunities for cost reduction and operational efficiency.
• Work with vendors and building management to optimize resource and energy usage.
• Support reporting and implementation of cost-control initiatives.
• Support day-to-day GA activities and coordinate with various internal departments.
• Participate in GA projects and process improvement initiatives.
• Proactively identify operational issues and recommend practical solutions.
• Ensure effective coordination among internal stakeholders, vendors, and other external parties.
• Perform other GA-related responsibilities as required.

Skills: Compliance, Teamwork, Financial Analysis, Problem Solving, Vendor Management, Asset Management, Microsoft Office, Customer Service, Organizational Skills, Communication Skills