real estate administrative assistant
*Location:* North York (Lawrence & Bathurst) *Job Type:* Full-Time, Permanent *Schedule:* Monday to Friday, 9:00 a.m. ? 5:00 p.m. (occasional evenings and weekends required) *Work Location:* In Person *Compensation:* $24.00?$28.00 per hour
Experienced Real Estate Administrators Only
We are seeking an experienced *Real Estate Administrative Assistant* to support a top-producing Broker with over 30 years of success in the real estate industry.
*This is not an entry-level position. Applicants without recent real estate administrative experience will not be considered.*
The successful candidate must be able to step into the role with minimal training and be confident working in a fast-paced real estate environment.
What You'll Be Doing
- Manage the Broker's calendar and daily administrative operations
- Prepare listing and transaction documents using *WebForms* and *TransactionDesk*
- Upload and maintain listings in *REALM* and MLS systems
- Coordinate listing launches, including photographers, stagers, inspectors, and other vendors
- Schedule appointments, showings, and client meetings
- Respond to client inquiries and maintain professional communication
- Track transactions from listing through closing, ensuring all paperwork is complete and compliant
- Maintain CRM/client databases and organized digital files
- Provide exceptional administrative support while managing multiple priorities
Required Qualifications
*Please do not apply unless you meet ALL of the following requirements:*
- *Minimum 2 years of recent Real Estate Administrative experience in Ontario*
- *Hands-on experience with WebForms, TransactionDesk, and REALM*
- Strong understanding of the Ontario real estate transaction process from listing to closing
- Excellent written and verbal English communication skills
- Strong organizational and time management skills
- Advanced computer skills, including Microsoft Word, Excel, Adobe Acrobat, and Outlook
- Ability to work independently with minimal supervision
- Professional, detail-oriented, and client-focused
- Ability to prioritize multiple deadlines in a high-volume environment
- Flexibility to occasionally work evenings or weekends when required
Preferred Qualifications
- Experience supporting a high-producing Realtor or Broker
- Experience using CRM systems and digital transaction management software
- Strong problem-solving skills and the ability to anticipate the Broker's needs
*Please note:* Only applicants with direct real estate administrative experience who meet the required qualifications will be contacted for an interview.
Job Types: Full-time, Permanent
Pay: $24.00-$28.00 per hour
Application question(s):
- How many years of REALM experience do you have?
- How many years of Webforms experience do you have?
- Are you a licensed real estate agent?
- Do you have access to your own vehicle?
Work Location: In person