Human Resource Officer
Recruitment
- Coordinate job postings and manage applicant submissions
- Prepare pre-employment documents & ensure completeness of application submissions
- Liaise with clients for candidate approvals including submission and follow-ups
Onboarding
- Handle work pass process
- Prepare and explain employment contracts and follow up on signed LOAs & Addendums
- Create and maintain employee P-files
- Arrange agreements for onboarding (PPE & Company assets)
- Set up new joiner accounts under HRIS and conduct pre-commencement briefings
- Notification to site admin/client on commencement dates
- Conduct orientation & track/ follow up on signed onboarding documents and orientation forms
Operations
- Manage staff movement (New join/resigned staff/transfer staff etc) & update monthly manpower report
- Support in payroll process ( i.e HR/finance report, master list, payslip etc)
- Manage leave records, approvals, notifications and acknowledgements
- Source & arrange stand-in, inform client/site/finance department
- Dissemination, acknowledgement and keeping record of signed policies
- Handle staff enquiries/grievances/ disciplinary cases
- Managing appraisal (if required)
Training
- Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements
- seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness.
- Monitor training fund (if any).
Offboarding
- Collect resignation reason and formal acknowledgement
- Notify internal and client/site teams of departure
- Check through final timesheet submission
- Manage offboarding checklist and handover process
Any other ad hoc duties as assigned.